Accounts Payable & Payroll Specialist at Defined Fitness Inc

Albuquerque, New Mexico, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

0.0

Posted On

15 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Payroll Processing, QuickBooks, Microsoft Office, Communication, Confidentiality, Multitasking, Initiative, Customer Service, Accounting Principles, Vendor Management, Internal Controls, Data Verification, Record Keeping, Cost Saving, Contract Management

Industry

Wellness and Fitness Services

Description

Department: Accounting Supervises: N/A Reports To: Accounting Manager Status: Exempt/ Full Time The Accounts Payable & Payroll Specialist provides both administrative and financial support by processing accounts payable transactions along with company wide payroll in order to make sure that vendors are paid timely and accurately. Essential Functions & Responsibilities: 5. Manage all accounts payable for Defined Fitness including timely and accurate reporting of balances due, researching any previously balances, reconciling vendor statements and attaching purchase orders 6. Timely prepares check runs and obtains authorized signatures 7. Present all payment requirements for vendors to CFO on a timely basis to include payment plans and vendor commitments 8. Manage check requests and check signing on an ongoing basis. Ensure all checks paid by the clubs are properly coded and entered into QuickBooks on a weekly basis. 9. Reconcile vendor accounts to ensure invoices are paid timely for only goods and services actually received 10. Properly code vendor invoices to general ledger account 11. Assist/perform internal control testing of Defined Fitness policies (e.g. purchasing policy, manual check policy, etc.) 12. Monitor vendor transactions for cost saving opportunities 13. Maintain contract records for all vendor contractual relationships including lease agreements, contracts, etc. 14. Maintain vendor W-9's and prepare and submit annual 1098/1099's to Accounting Manager for review 15. Prepare vendor credit applications and submit to Accounting Manager/CFO for approval 16. Maintain corporate member billing ensuring corporate billings are timely and accurate 17. Process payroll in ADP, including verifying employee data, updating records, and ensuring accurate payment and reporting. 18. Perform other related duties and responsibilities as necessary, which may include contributing to special projects, cross-functional tasks, or additional assignments to ensure smooth operations and compliance with organizational policies. Qualifications: 5. Bachelor’s degree or associate’s degree in Accounting or Bookkeeping 6. Three (3) plus years of experience, preferred 7. Solid understanding of basic accounting principles 8. Communicate professionally with vendors verbally and in writing 9. Ability to meet deadlines 10. PC literate, including Microsoft Office and various other products such as CSI, QuickBooks, etc. 11. Excellent communication skills with the ability to communicate effectively both verbally and written 12. Ability to maintain confidentiality 13. Ability to work independently with minimum supervision 14. Must be able to provide excellent internal and external customer service and high level of professionalism 15. Demonstrated ability to multitask in a fast-pace work environment 16. Self-starter who takes initiative to improve the organization 17. Must adhere to all safety rules and guidelines and take necessary precautions to ensure safety for all members and staff Physical Requirements: 5. Must be able to sit for extended periods 6. Must be able to lift and carry approximately 25lbs 7. Must be able to perform the following tasks: walk, squat, bend, stoop, listen, read and write. This job description in no way states or implies that these are the only duties that will be performed by the employee occupying this position. Employees will be required to follow any other job-related instruction and to perform other job related duties requested by their supervisor. Requirements represent a minimum level of Knowledge, Skills, abilities and other characteristics need for this job position. To perform this job successfully, the incumbent will possess the abilities or aptitude to perform each duty proficiently. This documents does not create an employment contract, implied or otherwise, other that “at-will” employment relationship. I, ___________________________ (team member name), have read and understand the above job description. I verify that I meet the requirements and am able to perform the duties and responsibilities on this job description. ________________________________ ______________________________ Team Member Signature Date

Responsibilities

The Accounts Payable & Payroll Specialist manages accounts payable transactions and processes payroll for the company. This role ensures timely and accurate payments to vendors and employees while maintaining compliance with organizational policies.