Accounts Payable & Payroll Specialist at Optalis

Concord, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Aug, 26

Salary

0.0

Posted On

11 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Payroll Administration, QuickBooks, Paycor, Advanced Excel, Financial Reconciliation, Payroll Compliance, Vendor Management, Data Analysis, Month-end Close, Tax Filing, HRIS

Industry

Description

Position Summary: We are seeking a detail-oriented, tech-savvy Accounts Payable (AP) and Payroll Specialist to manage our vendor payments and employee payroll processes with accuracy and efficiency. The ideal candidate will have experience with QuickBooks, and ideally be familiar with Paycor or similar payroll platforms. This individual will work closely with both our Finance and HR teams to ensure timely and compliant financial operations. They will also promptly answer staff questions related to payroll. Key Responsibilities: Accounts Payable (AP): * Process and manage all accounts payable transactions, including invoice entry, approval routing, and payment disbursement. * Maintain vendor records and ensure timely and accurate payments. * Reconcile vendor statements and resolve discrepancies in a timely manner. * Generate and maintain aging reports and support month-end close activities. * Ensure compliance with company policies and accounting standards. Payroll Administration: * Process bi-weekly or semi-monthly payroll using Paycor * Ensure accurate and timely calculation of wages, deductions, bonuses, and commissions. * Manage employee payroll records and respond to inquiries regarding earnings, deductions, and taxes. * Prepare and file payroll-related reports, including W-2s, 941s, and other compliance documents. * Stay current on federal, state, and local payroll regulations and tax laws. Cross-Functional & Analytical Support: * Use advanced Excel skills to prepare reports, reconciliations, and data analysis (e.g., pivot tables, VLOOKUPs, conditional formulas). * Assist with audits, budgeting, and financial reporting as needed. * Collaborate with HR and Finance on benefits reconciliation, labor cost tracking, and other cross-departmental projects. Qualifications: * 3+ years of experience in payroll and/or accounts payable. * Proficiency in QuickBooks and Excel (pivot tables, VLOOKUPs, formulas, etc.) required. * Experience with Paycor is highly preferred; other payroll platforms will be considered. * Strong understanding of payroll compliance and general accounting principles. * High level of accuracy, confidentiality, and attention to detail. * Excellent time management and organizational skills. Preferred Skills: * Prior experience working in a small to mid-sized business or multi-location organization. * Familiarity with HRIS systems and benefit platforms

Responsibilities

Manage all accounts payable transactions, including invoice processing and vendor reconciliations. Oversee bi-weekly or semi-monthly payroll processing and ensure compliance with federal, state, and local tax laws.