Accounts Payable/Payroll Specialist at Pastini

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

62400.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Payroll Processing, Invoice Verification, Vendor Management, Check Processing, Petty Cash Management, Credit Card Reconciliation, Vendor 1099 Preparation, Employee Record Maintenance, Payroll Data Research, Garnishments Reporting, Sage Accounting Software, General Ledger Understanding, Organizational Skills, Analytical Skills, Problem-Solving Skills

Industry

Restaurants

Description

Description At Pastini we are inspired by the farms, vineyards and waters of the Pacific Northwest, and are dedicated to serving up two of life’s greatest pleasures… pasta and wine. We know that using fresh, local ingredients makes a difference to our guests and to our community. We source fresh produce, dairy, artisan breads, coffee, and meat locally and we handcraft each dish to order. Based in Portland, Oregon, our family of restaurants has blossomed and grown to eight wonderful restaurants around the State since we first opened in 2001. We are seeking an Accounts Payable/Payroll Specialist to join our team at Pastini HQ Benefits: -401(k) with match up to 4% -We pay 100% of Medical, Dental and Life insurance plans for the employee -Electable Benefits including FLEX Spending, Disability and Vision -Annual Active Wellness Reimbursement -Annual Professional Development Reimbursement -Pay for Community Service Days -Paid Vacation and Sick Leave, plus a Floating Holiday of your choice -Your Birthday and Work Anniversary are paid vacation days Pay: $62,400 per year Schedule: Full-time, Monday-Friday, 8am-5pm Job Summary: The position reports to the Controller and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures. Prepare and monitor semi-monthly payroll. This position is to provide these services in an effective and efficient manner that will ensure corporate finances are accurate and up to date, that vendors and suppliers are paid within established time limits, and that employees are paid in a timely manner. Requirements Main Activities – Accounts Payable: · Receive and verify invoices and requisitions for goods and services. · Resolve invoice discrepancies with vendors and managers and respond to inquiries. · Enter invoice data for payment. · Process backup reports after data entry. · Manage the weekly check run. · File all check copies and vendor invoices. · Prepare vendor checks for mailing. · Prepare manual checks as and when required. · Process and enter location manual Petty Cash checks. · Maintain and update vendor files. · Monitor accounts to ensure payments are up to date. · Reconcile credit card statements. · Maintain, prepare and process annual vendor 1099 forms. Main Activities –Payroll Function: · Maintain employee records in both written and electronic formats to ensure records are current and provide an audit trail for compliance. · Research discrepancies of payroll data (time sheets, leave/vacation time, unemployment eligibility, direct deposits, benefit eligibility, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing. · Respond to inquiries regarding various procedures and requirements for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate actions or complying with established guidelines. · Coordinates data concerning employee transfers between locations and summarizes the information accurately to make the necessary adjustments within the general ledger. · Coordinate, calculate and prepare (if necessary) all manual or termination paychecks for employees. · Coordinate the reporting, employee withholding and payment of garnishments. Required Skills/Abilities: • Knowledge of accounts payable and basic accounting understanding of general ledgers. Proficient with Sage accounting software. • Extensive knowledge of payroll functions including preparation, balancing, and payroll taxes. • Excellent organizational skills and attention to detail. • Strong analytical and problem-solving skills. • Excellent interpersonal skills to communicate effectively across the organization. • Proficient with Microsoft Office Suite or related software. • Proficient with payroll and financial software. Education and Experience: • Associates degree in accounting preferred. • At least three to five years of related experience required. Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer. • Must be able to lift 15 pounds at times.

Responsibilities

This role is responsible for providing financial, administrative, and clerical services, which includes processing and monitoring payments and expenditures, and preparing and monitoring semi-monthly payroll. The specialist ensures corporate finances are accurate, vendors are paid on time, and employees receive timely payments.