Accounts Payable Processor at Aston Carter

Northbrook, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

27.0

Posted On

18 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Communication Skills, Problem-solving Skills, Organizational Skills, Time Management Skills, Attention to Detail, Tech-savvy, Excel Proficiency, SAP, Coupa, Vendor Reconciliation, Invoice Processing, Documentation Management, Team Collaboration, Accounting Principles, Customer Communication

Industry

Staffing and Recruiting

Description

Job Title: Accounts Payable ProcessorJob Description The Accounts Payable Processor is responsible for the accurate and timely processing of invoices and performing routine accounting tasks as needed. This role requires managing high-volume invoice processing and ensuring compliance with company accounting policies. Responsibilities Review all invoices and check requests for appropriate documentation and approval prior to payment. Process high volume 3-way match invoices, handling approximately 4,000 invoices per month for a team of 6-8 members. Prioritize invoices according to cash discount potential and payment terms. Respond to all vendor inquiries and reconcile vendor statements, researching and correcting discrepancies. Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices. Sort and distribute incoming mail and assist in month-end closing. Assist with other projects as needed and provide back-up support for other administrative functions. Enter invoices timely and accurately, processing over 50 invoices daily. Ensure proper approval of invoices in accordance with company payment approval policies. Prepare required reports promptly and communicate with both internal and external customers. Process mail, scan documents, complete filing, and maintain department electronic and paper files. Communicate effectively with the AP team, AP lead, and AP supervisor. Essential Skills Experience in Accounts Payable with a comprehensive understanding of the entire process. Strong communication skills and ability to follow directions. Comfortable working with multiple systems, including Coupa and SAP. Tech-savvy with proficiency in Outlook and Excel (filter, sort, formatting, sum/if functions). 1+ years of AP experience preferred, but open to entry-level candidates with an accounting/finance degree and internship experience. High school diploma required. Additional Skills & Qualifications Experience with Avantis, Cass, BOSS, and Transpay is a plus. Degree in a related field is advantageous. Possession of strong organizational and time management skills. Strong work ethic, detail-oriented, and professional demeanor. Basic accounting principles knowledge with strong problem-solving skills. Effective verbal and written communication skills. Work Environment The position offers a hybrid work model with 2 days remote work and 3 days in-office, with the option to choose the third in-office day. The office environment is large, with a 9-person team, operating on business casual dress code. Work hours are Monday to Friday from 8 AM to 5 PM. Initial training will take place in-office for 4 days a week over the first 4-6 weeks or until the candidate is ready. Job Type & Location This is a Contract position based out of Northbrook, IL. Pay and Benefits The pay range for this position is $25.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Northbrook,IL. Application Deadline This position is anticipated to close on Jan 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Accounts Payable Processor is responsible for processing high-volume invoices and ensuring compliance with accounting policies. This includes reviewing invoices, responding to vendor inquiries, and maintaining accurate documentation.