We are a mission-driven contracting company with a strong reputation for building exceptional projects rooted in integrity and honesty. As a growing organization, we are committed to excellence and are looking to expand our team with individuals who share our values. We are seeking a detail-orientedandexperienced Accounts Payable (AP) Specialist to join our finance team. This is an individual contributor role. The ideal candidate will have a strong AP background, and a collaborative mindset. We’re looking for someone who is positive, dependable, and thrives in a fast-paced environment with a strong sense of urgency.

POSITION SUMMARY

The primary focus of this position is full-cycle Accounts Payable (AP), including invoice processing, obtaining approvals, issuing vendor payments, and reconciling statements. A high level of accuracy and efficiency is essential, as is the ability to provide outstanding customer service to both internal teams and external vendors. This role will work closely with vendors and internal departments to resolve invoice discrepancies and ensure timely, accurate payment processing. This role will also work with AR as related to AP disbursements.

QUALIFICATIONS / REQUIRED SKILLS

• Strong organization and time management skills
• Ability to meet deadlines, prioritize, and multi-task on various concurrent tasks
• Detail oriented, high level of accuracy
• Self-motivated and organized
• Problem-solving abilities
• Good verbal and written communication skills

COMPUTER SKILLS

• Computer literacy, including using programs and spreadsheets
• Proficient in Outlook, Excel and Word
• Experience with Sage100 Contractor is a plus
• Willingness and aptitude to learn new software systems

EDUCATION / EXPERIENCE

• College degree preferred
• 3-5 years of accounts payable experience
• Requires experience with full cycle accounts payable (approval, payment, adjustments, and review of vendors’ statement of account)
• Construction Industry experience helpful
  Job Type: Full-time
  Pay: From $25.00 per hour
  Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In perso

• Invoice Processing: Collect incoming invoices daily from several outlets, for example mail, email, download from vendor website and hard copies. Scan into the company’s paperless system for processing, approval and payment routing. Export approved invoices to Sage accounting software. Create and record new equipment purchased in Sage accounting software. Maintain excel tool report.
• Overhead Invoices: Keep track of overhead invoices such as utilities, benefits. Maintain spreadsheets.
• Credit Card Reconciliation: Download, gather information, code, enter daily credit card charges, ensure balancing and timely reconciliation of monthly credit card statements. Manage eCapture receipts in Sage Paperless. Monitor credit card balance.
• Vendor Payments: Prepare for approval, and execute weekly vendor payments, with Live checks, ACH or credit card, including handling urgent or ad-hoc payment requests. Run positive pay report to upload to bank.
• Internal Collaboration: Coordinate with internal teams to ensure smooth and accurate AP processing, as well as open and smooth inter-departmental communication.
• Vendor Statement Reconciliation: Reconcile monthly vendor statements, collaborating with vendors to address discrepancies and resolve aged accounts. Save reconciled statements to vendor file, for reference.
• Vendor Setup: Create, maintain and update vendor files, ensuring all required documentation (such as Form W-9, COI’s) are collected, noted and up to date.
• Routine Reporting: Perform various AP reporting as needed for management information (i.e. regular updates for job AP due to job AR received, cash disbursements projections, etc.)
• Monthly, Quarterly/Annual Reporting/Filing: Perform various AP reporting and filing as needed (i.e. vendor spend, tool spend, 1099s etc.)
• AR Collection Assistance: Work with AR to facilitate vendor payments via collections assistance (i.e collect vendor lien releases after payments, team with AR for AP status, etc.)