SUMMARY/OBJECTIVE:

The Accounts Payable Clerk is responsible for accurately entering and managing invoicing data into the company’s financial system. This role ensures that all invoices are processed efficiently and that financial records are maintained accurately. The position involves verifying invoice details, maintaining data integrity, and supporting the accounting team with various invoicing tasks.

REQUIRED EDUCATION AND WORK EXPERIENCE:

• Bachelor’s degree in Accounting or Business Administration; OR one year of experience in an administrative role.

REQUIRED SKILLS:

• Excellent verbal and written communication
• Proficient in MS Office and Company Accounting software
• Excellent interpersonal skills
• Excellent organizational skills and follow-through abilities
• Detail oriented

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

This position requires the ability to sit and work independently while focusing on detail for extended amounts of time.
This position is a sedentary office position requiring phone usage; typing and extensive data input at a computer keyboard while seated at a desk, ability to lift up to 15 pounds, stoop and bend.
Title: Accounts Payable
Classification: Hourly
Reports To: Controller
Location: Sacramento, CA
This position description is not intended to be all-inclusive. An employee may also perform other reasonably related business duties.

General Duties

• Enter invoice details into the accounting system, ensuring accuracy and completeness of all data fields.
• Verify invoice information against purchase orders.
• Update and maintain accurate records of all invoicing transactions.
• Review invoices for errors, discrepancies, or missing information and correct as needed.
• Cross-check invoice data with supporting documentation to ensure proper authorization and compliance with company policies.
• Assist in reconciling invoicing data with financial statements and reports.
• Communicate with vendors and internal departments to resolve any invoicing issues or discrepancies.
• Provide support to vendors and internal staff regarding invoicing inquiries and status updates.
• Assist with special projects or additional responsibilities related to invoicing and data entry.