POSITION SUMMARY

The Accounts Receivable and Payable Clerk is responsible for managing key financial processes, including billing, invoice processing, collections, and record-keeping for accounts receivable. Additionally, this role handles accounting and clerical duties to ensure the efficient processing and maintenance of accounts payable and cash disbursement transactions.

TRAVEL REQUIREMENTS

Minimal travel is required, but occasional trips for training or professional development may be necessary. Employees who drive on behalf of the organization must maintain a valid driver’s license, vehicle registration, and insurance.

REQUIRED QUALIFICATIONS

• High School Diploma or equivalent.
• Proficiency in QuickBooks and Microsoft Excel.
• Knowledge of general accounting principles and procedures.
• 1–3 years of experience in accounting or accounts receivable/payable.
• Strong attention to detail and accuracy in financial reporting.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Generate and send IRC monthly billing invoices according to deadlines.
• Follow up on and collect payments from customers and stakeholders.
• Collaborate with program staff to ensure accurate billing and tracking.
• Research and resolve payment discrepancies.
• Maintain customer files and records related to accounts receivable.
• Follow established procedures for processing receipts and cash transactions.
• Prepare and reconcile bank deposits.
• Assist with month-end closing activities.
• Review and verify invoices, check requests, and credit card transactions.
• Address unusual or questionable invoice items and discrepancies.
• Enter invoices into the accounting system (QuickBooks).
• Print and prepare checks for signature.
• Post transactions to journals, ledgers, and records.
• Reconcile accounts payable transactions and monitor payment status.
• Maintain vendor files and correspondence.
• Provide supporting documentation for audits.
• Maintain accurate historical financial records.
• Assist with organizational projects, such as events, as needed.
• Perform other duties as assigned.