JOB SUMMARY

The Accounts Payable/ Receivable Clerk plays a vital role in managing the financial transactions of the organization and in Admin duties. This position is responsible for ensuring accurate and timely processing of accounts receivable, maintaining financial records, and supporting the overall financial health of the company. The ideal candidate will have a strong understanding of accounting principles and experience with various accounting software.

QUALIFICATIONS

• Proficient in bookkeeping and understanding of debits & credits.
• Familiarity with financial and admin tasks, financial reports, concepts, and corporate accounting practices.
• Experience with payroll management systems like ADP.
• Strong data entry skills with attention to detail
• Knowledge of NetSuite is an asset
• Ability to analyze financial data and generate reports as needed.
• Experience in public accounting or non-profit accounting is preferred.
• Excellent organizational skills and ability to manage multiple tasks efficiently.
• Strong communication skills for effective interaction with clients and team members. This role requires a dedicated individual who can contribute positively to our finance team while ensuring the integrity of our accounts receivable processes.

• Process incoming payments and record transactions accurately in the accounting system.
• Perform account reconciliations to ensure accuracy of financial records.
• Generate and send out invoices to clients, ensuring compliance with GAAP standards.
• Monitor accounts for overdue payments and follow up with clients as necessary.
• Assist in month-end closing activities, including journal entries and general ledger reconciliation.
• Collaborate with other departments to resolve discrepancies and improve processes related to accounts receivable.
• Maintain organized records of all financial transactions and documentation for audit purposes.
• Utilize various accounting software such as NetSuite, QuickBooks, Sage, etc.
• Calling customers to collect money on overdue invoices
• Follow up on order release requests for all locations
• Negotiate with customers to accelerate payments on delinquent accounts
• Escalate issues to Manager if additional assistance is needed
• Update and maintain customer contact information
• Follow up on customer payment discrepancies for quick resolution
• Follow up on customer requests (invoice copies, statements etc)
• Participate in general clerical functions in department
• Other duties as assigned by manager