JOB DESCRIPTION:

The Accounts Payable/Accounts Receivable Specialist (AP/AR Specialist) ensures that all AP/AR transactions are posted regularly and payments to the vendors are made on an accurate, timely basis and registered in the accounting system. Be a backup to office manager for shipping, order entry and invoicing.

Responsibilities & Duties:

• Invoice processing- research and resolve invoice discrepancies
• Process weekly payments, including international wires, checks and ACH’s
• Post payments to customer accounts and send out statements for collections
• Respond to all vendor correspondence and reconcile all vendor statements and inquires.
• Prepare check runs on a weekly basis and prepare deposits
• Purchase all materials needed for company
• Be a backup to office manager for shipping, order entry and invoicing.
• Perform other ad hoc duties

Education:

• High school diploma or GED required
• Associate’s Degree preferred

Qualifications:

• 1-3 years’ experience in accounts payable/receivable or experience in a general accounting position
• 1-3 years’ experience with QuickBooks
• Strong organization and communication skills
• Ability to work under limited supervision and able to problem solve
• Proficiency with Microsoft Excel

• Invoice processing- research and resolve invoice discrepancies
• Process weekly payments, including international wires, checks and ACH’s
• Post payments to customer accounts and send out statements for collections
• Respond to all vendor correspondence and reconcile all vendor statements and inquires.
• Prepare check runs on a weekly basis and prepare deposits
• Purchase all materials needed for company
• Be a backup to office manager for shipping, order entry and invoicing.
• Perform other ad hoc dutie