I. BASIC FUNCTIONSResponsible for all A/P functions including but are not limited to: review of and entering invoices, process payments via manual checks, ACH payments, and wire transfers in a timely manner. Collaboratively works with all departments and vendors to ensure appropriate payment and response to internal and external inquires.II. ESSENTIAL FUNCTIONS

• Prepare documents for distribution to appropriate department by printing out emails, open-ing mail and routing to department for approval.
• Review invoices from vendors to ensure accuracy in billing
• Ensure timely approvals of invoices and code them correctly using the chart of accounts.
• Enter invoice data, manual payment data, reimbursement data into ERP system.
• Process expense reports from employees, identify discrepancies and escalate them in an appropriate & timely manner.
• Perform weekly check runs, wire payments (including international wire transfers)
• Ensure all reoccurring payments (utilities, leases, etc.) are paid on schedule.
• Coordinate with departments to ensure invoices are received and processed correctly.
• Research and resolve a variety of inquiries from vendors and internal department quickly and precisely.
• Update and file a new vendor form. Provide manufacturing tax-exempt document when necessary.
• Practice prudent process for vendor register, change of payment method/bank account, and the payment process.
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
• Scan the payment packets for filling in a timely manner.
• Reconcile vendor statements and general ledger accounts, and perform appropriate accruals monthly and yearly.
• Assist with period-end close including year-end by ensuring year-end accruals and invoice cut-offs.
• Assist with year-end financial audit by preparing for reports, providing requested documents, and answering questions from external auditors.
• Maintain 1099s and generate a report at year-end.
• Update job knowledge and technical skills by participating in educational opportunities.
• Provide team members with on-going training and support.
• Assist or perform on special projects and other related duties as assigned.

QUALIFICATIONS

Education/Training:

• AA/BA in accounting or related business field
• Understanding of US GAAP.

Experience:

• Three or more years of accounts payable experience.
• Proficient with MS Office, including Excel, Outlook, and Word.
• Experience in EPR system. (preferred)

Skills/Aptitude:

• Strong understanding of financial and accounting practices and procedures.
• Detail-oriented, organized, analytical, and, ability to prioritize and multitask.
• Organizational and recording skills.
• Ability to manage a complex and varied workload in a timely manner.
• Excellent oral and written communication skills.
• Strong interpersonal and customer service skills.
• Team-player who will assist with other accounting tasks when necessary.
• Ability to operate at the highest level of professionalism, integrity and confidentiality.

Working Conditions: Office environment, some overtime required.
Pay Range: 26-36 per hour
Job Type: Full-time
Pay: $26.00 - $36.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Supplemental Pay:

• Overtime pay

Experience:

• Accounts payable: 3 years (Required)

Ability to Commute:

• Everett, WA 98203 (Required)

Work Location: In perso

• Prepare documents for distribution to appropriate department by printing out emails, open-ing mail and routing to department for approval.
• Review invoices from vendors to ensure accuracy in billing
• Ensure timely approvals of invoices and code them correctly using the chart of accounts.
• Enter invoice data, manual payment data, reimbursement data into ERP system.
• Process expense reports from employees, identify discrepancies and escalate them in an appropriate & timely manner.
• Perform weekly check runs, wire payments (including international wire transfers)
• Ensure all reoccurring payments (utilities, leases, etc.) are paid on schedule.
• Coordinate with departments to ensure invoices are received and processed correctly.
• Research and resolve a variety of inquiries from vendors and internal department quickly and precisely.
• Update and file a new vendor form. Provide manufacturing tax-exempt document when necessary.
• Practice prudent process for vendor register, change of payment method/bank account, and the payment process.
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
• Scan the payment packets for filling in a timely manner.
• Reconcile vendor statements and general ledger accounts, and perform appropriate accruals monthly and yearly.
• Assist with period-end close including year-end by ensuring year-end accruals and invoice cut-offs.
• Assist with year-end financial audit by preparing for reports, providing requested documents, and answering questions from external auditors.
• Maintain 1099s and generate a report at year-end.
• Update job knowledge and technical skills by participating in educational opportunities.
• Provide team members with on-going training and support.
• Assist or perform on special projects and other related duties as assigned