Accounts Payable Specialist at ADMAR OHIO LLC

Town of Henrietta, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

25.0

Posted On

21 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, General Ledger Posting, Reconciliation, Check Runs, Vendor Setup, Expense Reports, Accrual Reporting, 1099 Preparation, Word Processing, Spreadsheet Software, Organizational Skills, Interpersonal Skills

Industry

Construction

Description

Description Reports to: Controller Primary Purpose: Process and maintain accounts payable records as required by Company. Essential Functions include the following. On daily basis receive, match and file packing slips, PO's and invoices. Verify quantities and prices. Process invoices. Assign proper G/L account numbers. Input invoices and post entries. Compare invoices to PO's; research and reconcile differences. Prepare weekly check run. Process manual checks as needed. Set up new vendors as required. Prepare employee expense reports for payment. Prepare monthly A/P accrual report. Prepare 1099s at year end. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Requirements Required Experience / Education – The requirements listed below are representative of the knowledge, skill and/or ability required for this position. Education and Experience: High school degree and 2-5 years of experience working in A/P department required; advanced degree in accounting desired. Experience working in an industrial or sales company desired, knowledge of equipment rental business helpful. Language Skills: Ability to read and understand written directions and procedures. Ability to respond to common inquiries or complaints from vendors. Ability to effectively communicate with managers and other employees. Mathematical Skills: Ability to add, subtract, multiply and divide and work with common fractions and decimals to figure items such as discounts. Reasoning Ability: Ability to define problems, collect data, establish facts. Ability to interpret and follow instructions, solve problems involving concrete variables within well-defined situations. Physical Demands: While performing the duties of this job the employee is regularly required to sit, hear, talk, stand, walk, and use hands to handle and feel. The employee is occasionally required to use hands and arms to reach, lift and carry up to 15 lbs. Specific vision requirements include close and distance vision, depth perception, peripheral vision and ability to distinguish colors. The work environment is that of a typical office. Other: Ability to use word processing and spreadsheet software, able to multi task efficiently and have strong organizational skills. Demonstrate strong interpersonal skills when dealing with vendors and internal customers.

Responsibilities

The specialist is responsible for processing and maintaining all accounts payable records, which includes daily tasks like receiving, matching, and filing documents, verifying quantities and prices, and processing invoices with proper G/L account assignments. Essential functions also involve preparing weekly check runs, setting up new vendors, handling employee expense reports, and preparing monthly accrual reports and year-end 1099s.