ACCOUNTS PAYABLE SPECIALIST & ADMINISTRATIVE SUPPORT – FULL-TIME OR PART-TIME (ON-SITE)

Pay: Starting at $18.00/hour
Schedule: 30–40 hours/week | Monday–Friday
Job Type: Full-Time or Part-Time | Direct Hire | In-Person
We are hiring a detail-oriented and dependable Accounts Payable Specialist / Administrative Assistant to join our growing office team. This role provides critical support to both the accounting department and front office operations, helping ensure the smooth, efficient, and professional day-to-day functioning of the organization.
If you have experience with invoice processing, vendor communication, and general administrative support, and you enjoy working in a collaborative office environment — we want to hear from you.

PREFERRED QUALIFICATIONS:

• Previous experience in accounts payable or general accounting support
• Strong data entry skills with a high level of accuracy and attention to detail
• Excellent organizational skills and ability to handle multiple priorities
• Proficient in Microsoft Excel and familiar with other Office software (Word, Outlook, etc.)
• Experience with Sage Intacct (preferred, but not required – we will train)
• Professional phone and in-person communication skills
• Friendly, team-oriented attitude and willingness to pitch in where needed

ACCOUNTS PAYABLE DUTIES:

• Match purchase orders, receivers, and invoices for accuracy prior to data entry
• Enter vendor invoices into our accounting system with accuracy and timeliness
• Communicate with vendors regarding payment status and invoice discrepancies
• Collaborate with the purchasing team to track and process supply orders
• Assist with monthly reporting and reconciliation tasks
• Learn and grow within Sage Intacct accounting software (training provided)