AI Fire is a leading provider of fire and life safety services in the U.S. We offer national account services via our vendor network at Academy Fire and serve local and regional customers through Impact Fire’s employed technicians.
Our hybrid model allows us to simultaneously cater to national, multi-site customers who wish to outsource the vendor management process and support customers who prefer a direct relationship with fire protection professionals.
Join our team with over 80 years in business and two decades serving hundreds of national and regional account customers. AI Fire offers unparalleled expertise in the management of multi-site fire and life safety protection. Through our customer service centers in New York and California, we provide coverage 24/7, 365 days a year.
AI Fire has grown exponentially over the last several years. To maintain this growth, we are looking for individuals who are committed and excited to meet our expectations for continued national expansion in our Finance Department.

Account Payable Specialist:Responsibilities:

• Prepares and processes accounts payable checks and CC payments.
• Prepare positive pay files.
• Maintain vendors in the accounting system.
• Reconcile vendor balances.
• Process monthly credit card statements.
• Respond to all vendor or internal inquiries and research to resolve concerns or discrepancies. via email and phone calls in a timely manner.
• Reconciles vendor aging statements in a timely manner.
• Files, maintains, and distributes accounting documents, records and reports.
• Prepare data for annual 1099 reporting.
• Assists with other department activities as needed.

QUALIFICATIONS:

• 3-5 years of recent accounts payable experience is required.
• Must be detail-oriented, efficient and have the capacity to work both independently and collaboratively in a fast-paced environment.
• Experience with GP Microsoft Dynamics a plus.
• Working knowledge of Excel required.
• Strong interpersonal skills.
• Strong problem solving, analytical and reconciliation skills.
• Ability to meet deadlines.
• Ability to identify and research necessary information.
• A strong sense of urgency is required for this position.

• Prepares and processes accounts payable checks and CC payments.
• Prepare positive pay files.
• Maintain vendors in the accounting system.
• Reconcile vendor balances.
• Process monthly credit card statements.
• Respond to all vendor or internal inquiries and research to resolve concerns or discrepancies. via email and phone calls in a timely manner.
• Reconciles vendor aging statements in a timely manner.
• Files, maintains, and distributes accounting documents, records and reports.
• Prepare data for annual 1099 reporting.
• Assists with other department activities as needed