QUALIFICATIONS:

• 2+ years AP accounting experience
• Excellent time management skills and ability to multi-task and prioritize work.
• Demonstrate the ability to switch tasks to fit current needs
• Strong attention to detail & problem-solving skills.
• Excellent written and verbal communication skills.
• Demonstrate ability to answer internal customers and vendor questions.

POSITION PURPOSE

This position is responsible for the processing of vendor invoices/credit memos, receiving the necessary approvals for payments and posting to the GP accounting software to ensure McElroy’s is paying in a timely manner to receive discounts and meet the payment terms on each vendor. In addition, this position will be backup support for all accounting teams to include but not limited to: pricing, billing, cash receipts.

ACCOUNTS PAYABLE SPECIALIST PRIMARY DAILY RESPONSIBILITIES:

• Review incoming vendor invoices received through the DocLink OCR and verifying each field has been captured correctly before sending to Smart Client.
• Verifying that in smartclient the new invoices have been indexed correctly.
• Forwarding all invoices to the appropriate approver.
• Reviewing approvals for any discrepancies that may need additional follow-up. Sales Tax Corrections Pending Credits Returns
• Communicate with vendors as needed for discrepancies.
• Prepare exempt tax certificates as needed to clear sales tax discrepancies.
• Maintain PDF files of invoices that will be needed for sales tax reporting.
• Review vendor statements are received to verify all invoices and credit memos have been indexed in smartclient. Contact vendor or vendor websites for any missing documents.
• Pull and Process monthly auto pay invoices.
• Process monthly auto payments to GP
• Verify monthly credit card entries are posted to GP.
• Work with pricing team members to ensure all AP invoices are posted timely so that customer billings can be sent out as quickly as possible following their service.
• Send out weekly payments as needed to vendors.

ADDITIONAL DUTIES:

• Backup support for other accounting team members as needed.
• Preparing for end of year 1099 processing.
• Accounting team project work as time permits