Accounts Payable Specialist at Aston Carter

Town of Clarkstown, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

30.0

Posted On

28 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Vendor Records Maintenance, Invoice Processing, Coding, Check Runs, Waiver Preparation, Union Reports Reconciliation, Vendor Statement Reconciliation, EFT Payment Posting, Check Requests Processing, Expense Report Processing, Excel Proficiency, Vendor Communication, ERP System Experience, Project Accounting, Subcontractor Management

Industry

Staffing and Recruiting

Description

Job Title: Accounts Payable SpecialistJob Description Join our leading civil construction firm as an Accounts Payable Specialist, responsible for maintaining and updating vendor records in Viewpoint, accurately reviewing, coding, and processing vendor invoices, and handling various other accounting tasks. This is a 3 to 6-month maternity leave coverage role, where you will work directly with the Chief Procurement Officer (CPO). Responsibilities Maintain and update vendor records in Viewpoint. Accurately review, code, and process vendor invoices in a timely manner. Conduct weekly check runs. Prepare waivers for subcontractors. Reconcile and process Union Reports. Reconcile vendor statements. Record and post all EFT payments. Process check requests and expense reports regularly. Essential Skills 5+ years of experience in Accounts Payable. Proficiency in Excel. Strong vendor communication skills. Additional Skills & Qualifications 1-4 years of experience in Accounts Payable. Ability to handle a high volume of invoices. Experience with any type of ERP system. Skills in payroll, invoice processing, accounting, invoicing, reconciliation, way match, coding, and vendor management. Work Environment This role requires working fully onsite from 8am to 5pm, in a 2-person AP team. You will collaborate directly with the AP Manager and CFO/Controller throughout the 4-month consulting period, supporting project accounting AP. Job Type & Location This is a Contract position based out of Nanuet, NY. Pay and Benefits The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Nanuet,NY. Application Deadline This position is anticipated to close on Mar 2, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Accounts Payable Specialist will be responsible for maintaining vendor records in Viewpoint, accurately reviewing, coding, and processing vendor invoices, and conducting weekly check runs. Key duties also include preparing subcontractor waivers, reconciling union reports and vendor statements, and processing payments and expense reports.