Accounts Payable Specialist at Aston Carter

Newport Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

30.0

Posted On

20 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, ERP Experience, Excel Functions, Vendor Reconciliation, Email Management, General Ledger Coding, Documentation Review, Vendor Verification, Expense Reporting, Accounting Duties, Regulatory Compliance, Special Projects

Industry

Staffing and Recruiting

Description

Veterinary clinic looking for their next Accounts Payable Specialist! If you love animals and want to work with a growing company, apply now! Qualifications: 3+ years of experience in full-cycle accounts payable Ability to process 400+ invoices weekly Experience with manual processes Mid-to large size ERP experience Basic knowledge in Excel functions Description Manage Multiple Locations with other AP Specialists and AP Manager Manually Manage AP inbox daily Ensure bills are getting into Chase360. Respond to internal/external emails. Reconcile Vendor AR Aging to our vendor payable balance. Help review New & Updated Vendor Documentation for AP Manager Move email to correct folder. Use Boomerang to follow up on emails. Processing Bills accurately Ensure correct bill is attached. Any additional backup attached. Ensure proper general ledger coding of invoices. Process transactions and perform accounting duties such as account maintenance, recording entries and reconciling books of accounts. Establish a good working relationship with employees. Establishing a good working relationship with vendors. Verify vendor accounts, pay vendors and invoice or payment discrepancies. Ensure check requests and employee Expense Reports are supported with proper documentation (i.e., invoice, receipts, etc.) Ensure all online invoices are downloaded so that there are no late payments. Filing paperwork property whether in a filing system, or in our system. Assist with W9’s and 1099s to ensure proper tax reporting. Keep informed of regulatory requirements and best practices in accounting. Assist in special projects. Job Type & Location This is a Contract position based out of Newport Beach, CA. Pay and Benefits The pay range for this position is $24.04 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Newport Beach,CA. Application Deadline This position is anticipated to close on Jan 3, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Accounts Payable Specialist will manage multiple locations, process invoices, and ensure proper documentation and coding. They will also maintain vendor relationships and assist with various accounting duties.