Accounts Payable Specialist at Aston Carter

Ramsey, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Oct, 26

Salary

28.85

Posted On

05 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Three-way matching, Oracle ERP, AP Automation, Microsoft Excel, Vendor Relationship Management, Account Reconciliation, Invoice Processing, Data Entry, Collaboration

Industry

Staffing and Recruiting

Description

Job Description The Accounts Payable Specialist manages the full accounts payable process, ensuring timely and accurate payment of invoices while maintaining strong relationships with vendors. This role requires meticulous attention to detail, strong organizational skills, and the ability to handle a high volume of transactions efficiently. The ideal candidate brings curiosity and initiative, seeks to understand the reasons behind processes, and adapts well to change within a dynamic, growing organization. Responsibilities Perform three-way matching of purchase orders, receiving reports, and vendor invoices to ensure accuracy and promptly resolve any discrepancies. Receive, review, and process invoices for payment in compliance with company policies and procedures. Reconcile accounts payable transactions regularly and monitor accounts to ensure payments remain current and accurate. Maintain and update vendor records, including contact information, payment terms, and tax documentation, to ensure complete and current files. Provide vendor support and outreach by responding to inquiries, resolving payment issues, and building positive vendor relationships. Prepare and distribute customer statements, ensuring accuracy and timely delivery. Support a high-volume accounts payable environment, contributing to processing approximately 12,000–14,000 invoices per month as a team and roughly 150–200 invoices per day. Collaborate closely with team members in a shared services environment that includes accounts payable, accounts receivable, billing, and payroll. Use Oracle or a similar large ERP system and AP automation tools to process and track invoices efficiently. Review and interpret basic Excel reports related to accounts payable activity. Essential Skills At least 1 year of accounts payable (AP) experience. Proficiency with three-way matching of purchase orders, receiving documents, and invoices. Ability to read and interpret basic Excel reports. Strong teamwork and collaboration skills, with the ability to work effectively in a close-knit, team-oriented environment. Work Environment This role is based in a newly opened office in Anoka, MN, within a shared services environment that includes accounts payable, accounts receivable, billing, and payroll. The accounts payable team consists of four people who sit together in a pod of typical cubicles, working back to back in a highly collaborative, team-oriented setting. The team processes a high volume of invoices, with approximately 60% of invoices handled through automation and a total of 12,000–14,000 invoices cleared monthly. The organization uses Oracle as its ERP platform and leverages AP automation tools for invoice processing, with basic use of Excel primarily for reading reports rather than building complex spreadsheets. The standard expectation is five days per week in the office, with the possibility of one day per week working from home once training is complete. Training hours are generally 7:00 a.m. to 3:00 p.m., and most team members start between 6:00 a.m. and 7:00 a.m., though the schedule is flexible as long as a full eight-hour workday is maintained. The culture values long-term commitment, low turnover, and a strong sense of teamwork, and it offers robust benefits for full-time employees, including multiple paid holidays, generous starting paid time off, and stock options that grow with tenure. Job Type & Location This is a Contract position based out of Anoka, MN. Pay and Benefits The pay range for this position is $24.00 - $28.85/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Anoka,MN. Application Deadline This position is anticipated to close on Jul 10, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

Manage the full accounts payable process, including three-way matching and processing a high volume of invoices. Maintain vendor records and reconcile accounts to ensure timely and accurate payments.