Accounts Payable Specialist at Aston Carter

Littleton, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Aug, 26

Salary

31.25

Posted On

09 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Full-cycle Accounts Payable, Invoice Processing, 3-way Matching, Microsoft Excel, PivotTables, VLOOKUPs, Job Costing, Vendor Management, Sales And Use Tax, 1099 Reporting, Account Reconciliation, Audit Support, Vista Viewpoint, ERP Systems, Problem Solving, Communication

Industry

Staffing and Recruiting

Description

Job Title: Accounts Payable Specialist Job Description The Accounts Payable Specialist manages the day-to-day accounts payable function in a high-volume, fast-paced environment. This role ensures invoices are processed accurately, approved promptly, and paid in accordance with company policies while maintaining compliance with accounting and tax requirements. The position offers the opportunity to work closely with cross-functional finance teams, contribute to process improvements, and support a collaborative and supportive workplace culture. Responsibilities Process a high volume of invoices (approximately 500 per week), including receipt, coding, data entry, and routing for approval. Manage vendor payments and ensure timely and accurate disbursements in line with company policies. Research and resolve rejected, aged, or discrepant payables, including communicating with vendors and internal stakeholders as needed. Perform 3-way matching and ensure accurate coding, including project and job costing for a project-based environment. Review invoices for sales and use tax accuracy and support the accrual process and monthly tax filings. Assist with annual 1099 reporting, including gathering data and supporting documentation. Support various audits, including year-end audits, project cost audits, and sales and use tax audits. Perform light account research and assist with account reconciliations as needed to support accurate financial reporting. Coordinate with internal teams, including project accounting, treasury, and finance, to ensure proper approvals, coding, and compliance. Contribute to process improvements and support system and technology enhancements within the accounts payable function. Independently handle invoice discrepancies, investigate issues, and propose solutions to improve accuracy and efficiency. Maintain strong communication and customer service with internal stakeholders and external vendors. Demonstrate reliability and professionalism while managing competing priorities in a fast-paced setting. Essential Skills At least 2+ years of full-cycle accounts payable experience. Experience working in a high-volume AP environment, including processing large volumes of invoices on a weekly basis. Proficiency with Microsoft Office, with strong skills in Excel; experience with PivotTables and VLOOKUPs is preferred. Proven ability to code invoices accurately and handle discrepancies independently. Strong attention to detail and accuracy in all aspects of invoice processing and payment. Excellent organization and follow-through skills in a fast-paced, deadline-driven environment. Problem-solving mindset with the ability to research and resolve issues related to payables and coding. Strong communication and customer service skills when working with internal teams and external vendors. Adaptability and openness to process improvements and system changes. Professional, reliable, and team-oriented work style. Additional Skills & Qualifications Construction or project-based accounting experience. Experience with Vista Viewpoint or similar ERP systems. Exposure to job costing and multi-entity environments. Familiarity with sales and use tax regulations, with Colorado experience preferred. Experience supporting audits, including year-end, project cost, and sales and use tax audits. Experience with 3-way matching in an accounts payable environment. Experience assisting with annual 1099 reporting. Comfort working within established processes while contributing ideas for improvement. Work Environment This is a fully onsite role with some flexibility for weather events, appointments, and similar needs. You will work in a high-volume accounts payable environment with established processes that are open to refinement and improvement. The accounting team consists of approximately nine people, and the role works closely with the treasury team, project accounting, and financial reporting and accounting teams. The culture is relaxed, collaborative, and supportive, with a focus on being "good people" rather than overly aggressive. The team is stable and well-documented, and this position is a backfill due to internal movement. While there may be limited upward mobility in the near term as this is the sole AP role, there is opportunity to take on additional responsibilities over time. The environment values diversity, inclusion, safety, and community, and encourages new ideas, skills, and backgrounds to strengthen the overall culture. Job Type & Location This is a Contract to Hire position based out of Denver, CO. Pay and Benefits The pay range for this position is $28.00 - $31.25/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Denver,CO. Application Deadline This position is anticipated to close on May 22, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

Manage high-volume daily accounts payable functions, including processing approximately 500 invoices per week and ensuring accurate coding and timely vendor payments. Coordinate with internal finance teams to resolve discrepancies and support monthly tax filings and annual audits.