Accounts Payable Specialist at Aston Carter

Pompano Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

23.0

Posted On

26 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Data Entry, Purchase Order Processing, Reconciliation, Excel, Three-way Matching, High Volume AP Processing, Microsoft Word

Industry

Staffing and Recruiting

Description

Job Title: Accounts Payable SpecialistJob Description We are seeking a detail-oriented Accounts Payable Specialist to join our growing team. The role involves managing full cycle accounts payable, including receiving bills, confirming accuracy, coding, entering payables, and processing payments. This position offers the opportunity to work within a large AP department and grow with a company that is expanding, especially in Florida. Responsibilities Perform daily accounts payable functions including receiving bills, confirming accuracy, coding, payables entry, and processing payments. Manage full cycle accounts payable: taking an invoice, entering it into the system, processing the payment, cutting the check, and maintaining vendor records. Review all invoices for appropriate documentation and approval prior to payment. Process 3-way match (Vendor Invoice, P.O., Receipt or Receiving Documents) to ensure all correct information before processing payment. Prioritize invoices according to cash discount potential and payment terms. Process check requests and audit credit card bills. Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly. Maintain 1099 vendor tax forms. Respond to all vendor inquiries and reconcile vendor statements, researching and correcting discrepancies. Assist in month-end closing, including journal entries and reconciliations related to accounts payable. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. Essential Skills Experience in accounts payable, invoice processing, and invoicing. Proficiency in data entry, purchase order processing, and reconciliation. Basic functions of Excel, including pivot tables and v-lookups. Proficiency in three-way matching (Vendor Invoice, P.O., Receipt or Receiving Documents). Ability to handle high volume AP processing, preferably 750-1000 invoices per week. Strong knowledge of Microsoft Word and Excel. Additional Skills & Qualifications Associates degree or comparable college credit with 2+ years related experience, or equivalent experience in the field of A/P. SAP experience preferred, or experience with a large ERP system. Experience managing 500+ invoices per week. Work Environment The company offers a dynamic work environment with opportunities for career growth. The office is part of a large accounts payable department, offering a collaborative and supportive team setting. The company is experiencing growth, particularly in Florida, with new projects and business opportunities. Job Type & Location This is a Contract to Hire position based out of Deerfield Beach, FL. Pay and Benefits The pay range for this position is $22.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Deerfield Beach,FL. Application Deadline This position is anticipated to close on Jan 6, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Accounts Payable Specialist will manage the full cycle accounts payable process, including receiving and processing invoices, and maintaining vendor records. The role also involves responding to vendor inquiries and assisting in month-end closing activities.