ACCOUNTS PAYABLE SPECIALIST

Automatic Building Controls, Inc. / FIX Consulting, LLC are building automation contractors and systems integration consultants specializing in enterprise solutions, LEED (sustainability), Commissioning, and service since 1976. We consult and support our customers in the ever-changing world of building automation and controls. We are seeking a proactive and highly organized mid-level Accounts Payable Specialist at Automatic Building Controls to play a key role in managing vendor relationships, ensuring timely and accurate processing of invoices, and supporting the financial operations of a fast-paced building automation and controls environment.

Key Responsibilities:

• Process and verify high volumes of invoices for accuracy, proper coding, and alignment with purchase orders and contracts.
• Perform 3-way matching (invoice, PO, and receiving) for materials and subcontractor payments.
• Reconcile vendor statements and resolve discrepancies to maintain accurate and timely payments.
• Manage weekly payment runs, including checks, ACH, and credit card transactions, ensuring compliance with internal controls.
• Collaborate with project managers and departments to ensure job costing accuracy and timely invoice approvals.
• Maintain up-to-date vendor records, including W-9s, payment terms, and insurance documentation.
• Prepare AP aging reports and assist with month-end accruals and closing activities.
• Respond to vendor and internal inquiries professionally, ensuring excellent communication and issue resolution.
• § Ensure compliance with GAAP, company policies, and audit requirements.
• § Support internal and external audits by providing requested documentation and transaction history.

Skills & Tools:

• Strong understanding of accounts payable best practices and general accounting principles
• Familiarity with construction or building automation industry terms and billing workflows
• Proficient in accounting software such as QuickBooks, Sage, Viewpoint, or similar ERP systems
• Skilled in Microsoft Excel (v-lookups, pivot tables) and document management systems
• Excellent organizational and time management skills, with a focus on accuracy and meeting deadlines

What we offer:
The compensation range for this role is $50,00- $60,000. Our benefits package includes Health, Dental, Life, Long-term Disability, and Section 125. Relevant education is paid for in full, along with vacation and holiday pay, a company cell phone, and a laptop. We are an Equal Opportunity Employer.

• Process and verify high volumes of invoices for accuracy, proper coding, and alignment with purchase orders and contracts.
• Perform 3-way matching (invoice, PO, and receiving) for materials and subcontractor payments.
• Reconcile vendor statements and resolve discrepancies to maintain accurate and timely payments.
• Manage weekly payment runs, including checks, ACH, and credit card transactions, ensuring compliance with internal controls.
• Collaborate with project managers and departments to ensure job costing accuracy and timely invoice approvals.
• Maintain up-to-date vendor records, including W-9s, payment terms, and insurance documentation.
• Prepare AP aging reports and assist with month-end accruals and closing activities.
• Respond to vendor and internal inquiries professionally, ensuring excellent communication and issue resolution.
• § Ensure compliance with GAAP, company policies, and audit requirements.
• § Support internal and external audits by providing requested documentation and transaction history