Accounts Payable Specialist at BallenIsles Country Club

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jul, 26

Salary

0.0

Posted On

03 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts payable, Payments processing, Vendor master data management, Reconciliation, 1099 reporting, ERP systems, Microsoft Excel, Data validation, Analytical skills, Problem-solving, Banking platforms, Internal controls, Accounting principles, Time management, Communication, Customer service

Industry

Spectator Sports

Description

Troon, located in Scottsdale, AZ, has an open position for Accounts Payable Specialist. Qualified candidates will thrive in a hospitality environment and be highly motivated to learn and progress their career with a company experiencing a high volume of growth. Essential Duties: * End-to-end payments processing, including ACH, wire transfers, checks, and banking escalations. * Vendor setup and maintenance, master data cleanup within ERP systems, ensuring accuracy, completeness, and compliance with internal controls and IRS guidelines related to 1099 reporting. * Perform reconciliation and analysis of vendor accounts, identify trends or recurring issues, and support continuous improvement efforts. * Research and resolve discrepancies related to invoices, vendor statements, and payments with minimal oversight. * Support year-end 1099 reporting, including data validation, and coordination of updates with the ERP to ensure master data is clean and maintained. Partner with third party 1099 system/vendor to ensure timely and accurate filing each year including bulk tin matching process. * Partner with internal departments—including Finance, Payroll, AR, Operations, etc.—to resolve issues and improve upstream processes. * Communicate with vendors and clubs to resolve escalations, negotiate corrections, and maintain strong professional relationships. * Assist with AP process improvement initiatives, including documentation updates, automation opportunities, and best practice enhancements. * Contribute to special projects and cross-functional initiatives as assigned. Qualifications: * 5+ years of progressive accounts payable experience, including payments processing and vendor master data management. * Strong experience in full cycle accounts payable activities for multiple entities with high-volume invoices, payments, and vendor master. * Strong understanding of AP workflows, internal controls, banking processes, continuous improvement methodologies, and basic accounting principles. * Deep understanding of vendor master, W9s, 1099 preparation and reporting. Strong knowledge of key requirements involved in vendor setups/updates and the downstream impact. * High level of accuracy and attention to detail, especially when handling sensitive financial data. * Strong analytical and problem-solving skills with the ability to interpret and resolve complex issues. * Experience working with multiple banking platforms and payment channels (ACH, wire, checks, credit card, virtual card). * Proficiency in Microsoft Office, especially Excel (VLOOKUP, pivot tables, data validation). * Hands-on experience with ERP systems (e.g., MS Dynamics, SAP, Oracle, Jonas, Yardi, Ottimate, Strongroom, or similar). * Excellent organizational and time management skills with the ability to work independently in a fast-paced environment. Ability to manage competing priorities. * Strong communication and customer service orientation with both internal and external partners. * An associate or bachelor’s degree in accounting, finance, or related field is preferred but not required.

Responsibilities

The Accounts Payable Specialist will manage end-to-end payment processing, vendor master data maintenance, and account reconciliations. They will also collaborate with internal departments to resolve discrepancies and support continuous process improvement initiatives.