Accounts Payable Specialist at Bassett Mechanical

Kaukauna, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

0.0

Posted On

10 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Data Validation, Vendor Management, Inquiry Handling, Discrepancy Resolution, Credit Memo Processing, Inventory Charge Outs, Process Improvement, Budget Tracking, Purchase Order Closing, Subcontract Closing, Meeting Administration, Accounting Principles, Microsoft Excel, Outlook, Communication

Industry

Food and Beverage Manufacturing

Description

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration, HVAC, plumbing, metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Team, you'll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment you're hired, to the day you retire, you're a part of our Bassett Mechanical Team. Position Purpose Ensure validity and authorization of accounts payable invoices. Process accounts payable invoices on a daily basis. Complete related reporting requirements according to schedule. Position Responsibilities Scan and/or upload accounts payable invoices into the software system, performing daily data entry and data validation to ensure accuracy and completeness. Maintain good standing with vendors via monthly statements and answer accounts payable phone inquiries on a timely basis. Take appropriate action on discrepancies found between invoices and purchase orders. Follow up on credit memos due for returns or warranty issues. Process paper and electronic inventory charge outs on a daily basis. Provide and implement suggestions for improvements to the accounts payable processes. Update budget to actual spending data on a monthly basis. Perform purchase order and subcontract closing procedures on a monthly basis. Administer monthly Accounts Payable Brainstorm meetings Provide primary or secondary backup assistance for various functions within the accounting department. Establish and follow-through on a personal, professional development plan. Support and maintain a safe and Lean work environment. Perform all duties within the quality management system and ISO standards. Other duties as assigned by manager. Summary of Skills, Knowledge and Abilities Prerequisites: Minimum of an Associate’s degree in accounting; Bachelor’s degree in accounting is preferred. Minimum of 4 years of work experience in construction accounting is preferred. Knowledge of WI sales and use tax laws as they relate to construction contractors’ expenditures is preferred. Basic understanding of accounting principles. Efficient computer skills, including working knowledge of Microsoft Excel and Outlook. Other Skills & Experience Required: Ability to perform routine tasks with a minimal level of supervision. Non-routine tasks and special assignments may require “check-ins” with a manager. Ability to perform a moderate level of analysis.Excellent communication (verbal and written) and customer service skills. Ability to multi-task and prioritize. Strong organization skills and attention to detail. Direct Reports None

Responsibilities

The primary duties involve ensuring the validity and authorization of accounts payable invoices, processing them daily, and completing related reporting requirements according to schedule. Responsibilities also include scanning invoices, maintaining vendor relations, handling discrepancies, and processing inventory charge outs.