Accounts Payable Specialist at Buch Construction, Inc.

Fulton, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Full-Cycle Accounts Payable, Vendor Invoice Processing, Expense Reimbursement, Three-Way Matching, Cost Coding, Vendor Reconciliation, Payment Execution, TimberScan Titanium, AvidXchange, Expense Management Platform, Sales Tax Compliance, Use Tax Accrual, GAAP, ERP Systems, Microsoft Excel, Attention To Detail

Industry

Construction

Description

Description The Accounts Payable Specialist is responsible for the full-cycle accounts payable process, ensuring the accurate and timely processing of vendor invoices, employee expense reimbursements, and tax compliance. This role requires a strong focus on high-volume material invoice processing, rigorous auditing of expense reports, and specialized knowledge of multi-state sales and use tax to ensure accurate financial reporting and regulatory adherence. Key Responsibilities Material Invoice Management Three-Way Matching: Verify high volumes of material invoices by matching to active projects and receiving documents to ensure accuracy in quantity and pricing. Cost Coding: Accurately apply project-specific and General Ledger (GL) account coding to material purchases, coordinating with material managers to resolve pricing or quantity discrepancies. Vendor Reconciliation: Perform monthly reconciliations of major material supplier statements to identify and resolve missing invoices or unapplied credits. Payment Execution: Process weekly vendor payments via ACH or check, ensuring vendors are paid within established corporate timelines Experience using TimberScan Titanium by AvidXchange a plus. Expense Reimbursement & Policy Compliance Audit & Processing: Review and audit employee expense reports for compliance with company travel and entertainment policies using a centralized third-party expense management platform. Discrepancy Resolution: Identify and flag unusual or non-compliant expenses, communicating directly with employees to obtain necessary documentation or provide policy guidance. Payment Execution: Process weekly reimbursement runs via ACH or check, ensuring employees are paid within established corporate timelines. State Sales & Use Tax Compliance Tax Validation: Review vendor invoices to ensure state-specific sales tax is appropriately applied or removed based on exemption certificates or project status. Use Tax Accrual: Identify and calculate use tax for items purchased tax-free but subject to state tax, ensuring accurate accrual in the general ledger. Reporting & Filings: Support the finance team in preparing and filing periodic multi-state sales and use tax returns by maintaining detailed tax records and supporting schedules. Requirements Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred. Experience: Minimum of 3+ years of progressive accounts payable experience, ideally in a construction or manufacturing environment where material tracking is critical. Payroll experience a plus. Technical Skills: Proficiency in ERP systems (e.g., Acumatica) and advanced Microsoft Excel skills for data analysis. Knowledge: Strong understanding of GAAP and specific expertise in multi-state sales and use tax regulations. Soft Skills: Exceptional attention to detail, strong communication skills for vendor and employee relations, self-motivated and strong work ethic, and the ability to meet strict month-end deadlines.

Responsibilities

The Accounts Payable Specialist manages the full-cycle AP process, focusing on high-volume material invoice processing through three-way matching, cost coding, and vendor reconciliation, alongside processing weekly vendor payments via ACH or check. This role also includes auditing employee expense reports for policy compliance and executing weekly reimbursement runs.