JOB SUMMARY

The Accounts Payable Specialist maintains the company’s Accounts Payable processes, customer account and/or vendor payment process. Responsible for processing accounts and outgoing payments in compliance with firm policies and procedures. The Accounts Payable Clerk will perform day-to-day financial transactions including reviewing bills, invoices and credit card transactions

SUMMARY: Responsible to related file and documentation management in accordance with company policy and accepted accounting practices.

• Match invoices with purchase orders and receiving documents, ensuring accuracy and resolving discrepancies in collaboration with the procurement and operations teams.
• Schedule and voucher payables checks (when applicable), ensuring timely payment to vendors.
• Verify and process electronic transfers, ACH payments, and check payments in compliance with company policies. Issue stop payments or purchase order amendments as required.
• Monitor discount opportunities and verify federal ID numbers to ensure accurate payments.
• Reconcile vendor statements and promptly address inquiries regarding payments, outstanding balances, and discrepancies.
• Assist with month-end and year-end closing processes, including journal entries, account reconciliations, month-end accruals and financial reporting.
• Review unbilled receipts reports and unbalanced vouchers reports with open PO’s and resolve any discrepancies.
• Request and review vendor statements; Compare to A/P aging reports and resolve any discrepancies
• Ensure electronic documents are properly stored and efficient retrieval of AP records.
• Track and Process weekly and monthly recurring invoices, ensuring proper coding and approvals are in place.
• Process payment monthly for brokered commission and rebate fees. Ensure credit is received for outstanding memos, applying adjustments as necessary.
• Completes accounts payable research and analysis, resolve discrepancies in purchase orders, contracts, invoices, or payments.
• Generate reports detailing accounts payables status.
• Maintain accurate vendor records, files and documentation including tax information and banking details, ensuring compliance with industry regulations and accepted accounting procedures.
• Ensure proper storage and retrieval of accounting records, ensuring data is kept up-to-date and accessible.
• Assist with other projects as needed, demonstrating flexibility and a willingness to support broader team initiatives.
• Other duties as assigned by management.

EDUCATION AND EXPERIENCE

• AA Degree in Accounting or equivalent experience
• Minimum of 3 years experience in Accounts Payable, Receivable or general accounting experience.
• General knowledge of GAAP
• Proficient in ERP systems and PC Applications
• Professional oral & written communication skills
• Problem solving skills
• Ability to communicate effectively, both orally and in writing.

KNOWLEDGE, SKILLS, AND ABILITIES

• Understanding of three-way matching (invoice, purchase order, and receiving document) processes.
• Exceptional attention to detail, accuracy, and problem-solving skills.
• Must be detail oriented with strong verbal and written communication skills. Must be able to problem solve
• Knowledge of accounts payable and general bookkeeping procedures.
• Ability to work in a fast-paced environment
• Must possess strong analytical skills. Requires knowledge of ERP, MRP, MS Word, MS Excel
• Able to manage time effectively, prioritize tasks and achieve set targets.
  WORK DEMANDS / PHYSICAL DEMANDS: While performing the duties of this Job it is primarily working in a sedentary office environment with periods of prolonged sitting. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Regularly required to reach, grab, talk, or hear with use hand and finger dexterity, handle. May be exposed to chilled temperatures when visiting a factory environment or vendor where standing, walking may be necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  Calavo Growers is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Calavo is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Calavo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Calavo will not tolerate discrimination or harassment based on any of these characteristics

Please refer the Job description for details