Accounts Payable Specialist at Caritas Family Solutions

Belleville, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

25.0

Posted On

31 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Coding, Vendor Reconciliations, Payment Processing, Vendor Records Maintenance, Administrative Support, Operational Support, Record Keeping, Documentation, Reporting, Compliance, Microsoft Office Suite, Microsoft Excel, Communication

Industry

Individual and Family Services

Description

Description Welcome to your opportunity to change the world! If you have a servant’s heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs, we find new team members for rewarding and life-changing careers that make the world better. If you are kind, patient, and ready to make a difference, we would love to meet you! Full-time employees are offered the competitive benefits outlined below: Generous Paid Time Off Paid training Health Insurance Dental and Vision Life insurance 401(K) with company contribution 4% Tuition reimbursement We know great candidates bring a wide range of experience. If you believe you can be successful in this role, we encourage you to apply — even if you don’t meet every qualification listed. Department: Finance Status: Full-Time, Non-Exempt Reports To: Payroll Supervisor Starting Pay: $24.00-$25.00 hourly Position Summary: The Accounts Payable Specialist performs duties necessary to ensure all agency accounts are paid in a timely manner according to agency policies and generally accepted accounting principles. They are responsible for efficiently processing high volumes of accounts payable transactions, ensuring accuracy in invoice coding, vendor reconciliations, and payment processing. It involves maintaining up-to-date vendor records, managing weekly and monthly payment cycles, and responding promptly to vendor inquiries. Key Responsibilities: Provide administrative and operational support to the department Maintain accurate records, documentation, and reporting Support compliance with agency policies and regulatory standards Process all accounts payable invoices into the accounting system Process weekly check run and upload checks in to Positive Pay Ensure all processed invoices are scanned into accounting system Ensure that all appropriate staff are entered and/or terminated in company fuel program Communicate with people outside the organization, representing the organization to customers, the public and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail Provide information to supervisors, co-workers, and/or others by telephone, in written form, e-mail, or in person Requirements EDUCATION Required: High School Diploma Preferred: Associate degree Experience Required: Minimum 2 years of experience in bookkeeping or accounting. Experience with Microsoft Office Suite, especially Microsoft Excel. (For all positions, the years required can be interchanged with equivalent experience from an advanced degree related to this job and/or with other relevant experience verified by applicant/incumbent). - VEHICLE RELATED REQUIREMENTS - Access to reliable transportation to get to/from work: Required. Access to a reliable automobile: Not required, but preferred. Must provide proof of auto liability insurance (and continue to while working in this position): Not required, but preferred. Must possess a valid driver's license: Not required, but preferred.

Responsibilities

The Accounts Payable Specialist ensures all agency accounts are paid timely according to policies by efficiently processing high volumes of transactions, maintaining accurate invoice coding, and managing vendor reconciliations and payment cycles. Key duties include processing invoices into the accounting system, managing weekly check runs, uploading checks for Positive Pay, and responding to vendor inquiries.