Accounts Payable Specialist
Reporting to: Accounts Payable Team lead
Department: Finance
Contract Type: Permanent, Full-Time, Monday – Friday

ABOUT US

Established in 1979, Codex has grown to be the market leader in the provision of a wide range of office supplies, furniture, and print services across Ireland.
Over the past 40+ years, our organisation has been steadily building on the core values that got us started - Ambition, Customer First, Innovation, Integrity and Belonging. Today, we employ over 85 team members around the country, with an annual turnover of over €35 million in 2023 and have ambitious plans to grow further.

ABOUT THE ROLE

Reporting to the Accounts Payable Team Lead, you will be responsible for the smooth running of the accounts payable function, liaising with vendors on a regular basis and building strong working relationships with key stakeholders within the business.
The ideal candidate for this role will have at least 2-3 years’ experience working within an accounts payable function, in a fast-paced office environment. Have good attention to detail and a can-do attitude is a must as the team will continue to improve processes. Have good communication skills and experience with escalating queries to management or team leader.

WHAT YOU WILL DO

 Processing all supplier invoices ensuring that they match the purchase orders - circa 1500 invoices across 200 vendors.
 Logging queries internally and externally and bringing them to a successful resolution.
 Escalating issues to the AP team lead and providing weekly updates on progress.
 Managing the AP email ticketing system (Freshdesk) daily.
 Responsibility for ensuring vendors are paid on time and as efficiently as possible.
 Contributing towards accurate cash flow predictions.
 Managing the AP Inbound Electronic Data Interchange (EDI) and successful resolution of any issues that arise.
 Closing off the Purchase Ledger within agreed time frame each month.
 Reconciling supplier accounts monthly.
 Reconciling bank accounts monthly.
 Daily posting of bank transactions.
 Any other ad-hoc duties to assist the Finance Team.