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Accounts Payable Specialist at Commercial Express HVAC LLC
Sterling, Virginia, United States -
Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

0.0

Posted On

09 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Accounts Payable, Bookkeeping, Organizational Skills, Time Management, Attention to Detail, Problem-Solving, Communication Skills, Interpersonal Skills, Accounting Software, Vendor Management, Financial Reconciliation, Confidentiality, Use Tax, Subcontractor Documentation, 1099 Forms

Industry

Construction

Description
Description Commercial Express HVAC is seeking a detail-oriented and motivated Accounts Payable Specialist to join our growing team! If you have a strong understanding of bookkeeping and accounts payable principles, are highly organized, and enjoy working in a fast-paced environment, we’d love to hear from you. About the Role: As our Accounts Payable Specialist, you’ll play a key role in ensuring accurate and timely processing of invoices, vendor communications, and financial reconciliations. You’ll be an essential part of our accounting team, supporting daily operations with efficiency and professionalism. Responsibilities: Process and verify the accuracy of all incoming invoices Match invoices with purchase orders and ensure proper coding in the accounting software Schedule and process timely payments; print and mail checks with required backup Reconcile vendor statements and resolve any discrepancies Maintain and update accounts payable files Respond to internal and external vendor inquiries promptly Gather subcontractor documentation to support preparation of annual 1099 forms Reconcile corporate credit card statements Calculate and generate use tax as needed Provide administrative support and assist with special projects as assigned Maintain confidentiality of sensitive information Requirements Qualifications: High school diploma or equivalent required Minimum of 2 years of relevant accounts payable experience Strong organizational and time management skills Exceptional attention to detail and accuracy Ability to work independently and collaboratively in a team setting Excellent problem-solving, communication, and interpersonal skills Comfortable using various computer software and accounting systems Preferred Skills: Knowledge of use tax generation Experience working with subcontractors and 1099 forms
Responsibilities
The Accounts Payable Specialist will ensure accurate and timely processing of invoices and vendor communications. This role involves reconciling vendor statements and maintaining accounts payable files.