Accounts Payable Specialist at Community Concepts

Lewiston, Maine, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

25.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, General Ledger Reconciliation, Vendor Management, Microsoft Excel, Non-profit Accounting, Financial Compliance, Audit Support, Data Entry, Internal Controls

Industry

Individual and Family Services

Description

Community Concepts, a Maine non-profit is excited to hire an Accounts Payable Specialist, located in our Lewiston Office. We are looking for a team player with accounting experience to join our Finance department, who works in partnership with the Accounting Manager, agency staff, and vendors. This position is 40 hours per week. Starting Pay Rate: $25.00 per hour Duties and Responsibilities * Process vendor invoices accurately and timely, ensuring proper approvals, coding, and compliance with agency policies and funding requirements * Review invoices and supporting documentation for accuracy, completeness, and adherence to contract terms * Enter and maintain accounts payable transactions in the accounting system * Prepare and process weekly and monthly payment runs, including checks and electronic payments * Reconcile accounts payable subledger to the general ledger and resolve discrepancies * Maintain vendor records, including setup, updates, and W‑9 documentation * Respond to vendor inquiries and resolve payment issues professionally and promptly * Assist with monthly, quarterly, and year‑end closing activities related to accounts payable * Support internal and external audits by preparing documentation and responding to audit inquiries * Ensure compliance with internal controls, grant requirements, and state and federal regulations Benefits: * Comprehensive benefits package including health, dental, vision, life, short and long-term disability, accident, critical illness & hospital indemnity * Paid Time Off (up to 18 days for full-time employees) * Up to 13 paid holidays per year * 403(b) pension plan with agency contribution and match * Community Concepts is a qualified employer under the Public Service Loan Forgiveness (PSLF) program To Qualify: * Associate’s Degree in Accounting or Business Administration preferred * Two to five years commensurate experience may be substituted for college training * Two years experience in non-profit accounting preferred Other Requirements: Must have proficiency in software especially Excel; ability to follow instructions and work with minimal supervision; willingness to adapt to a fast-paced business environment; keep accurate, neat records; adapt to changing State and Federal regulations; and actively participate in the creative changes which occur. Pre-employment SBI, DMV, DHHS, sex offender registries, fraud, and federal debarment background checks. Community Concepts, Inc. is an Equal Opportunity Employer and Provider, committed to fair employment practices in full compliance with applicable laws. Qualified applicants shall receive consideration for employment without regard to religion, national origin, age, disability, ancestry, physical or mental condition, or any other legally protected characteristic. Please request any necessary accommodations to participate in the application process.

Responsibilities

The specialist is responsible for accurately processing vendor invoices, managing payment runs, and reconciling the accounts payable subledger to the general ledger. They also maintain vendor records and support monthly, quarterly, and year-end closing activities and audits.