GENERAL QUALIFICATION AND REQUIREMENTS:

Requires a High School Diploma or equivalent with 5 years experience in accounts payable. Intermediate knowledge of accounts payable practices along with proficiency in data entry and attentiveness to detail is required. Self-motivated and must be able to work effectively with little direction or oversight. Experience with a personal computer and Microsoft Office is also required. Incumbent should possess excellent communication skills (verbal and written)

PURPOSE OF POSITION:

This position is responsible for processing the accounts payable functions for Carevide. The incumbent will be responsible for functions related to accounts payable, to assist with BCCS, and deposits. The incumbent is also responsible to ensure all disbursements follow federal, state, and agency policies, procedures, and statutes.

ESSENTIAL FUNCTIONS:

• Process accounts payable disbursements and ensure accuracy with each invoice (including coding, allocations, and data entry).
• Maintain vendor files with paid invoices.
• Maintain agency credit cards with appropriate receipts/allocations.
• Prepare daily cash deposit, deliver to financial banking institution each day, and prepare deposit for entry into accounting software.
• Responsible for documenting clinic daily deposits and preparing those to be entered into the accounting software.
• Research and resolve complex payment problems and inquiries and anticipate problems with high volume vendors by executing a plan to address the needs of the vendor and agency.
• Prepare reports required by management and/or external agencies (including auditors) with accounts payable information when requested.
• Responsible for maintaining an extensive filing system capable of accurate retrieval of information upon request from management, auditors, and other officials.
• Back-up for payment, reporting, and claims with BCCS.
• Responsible for maintenance of vendor records (W-9’s).
• Responsible for reconciliation of employee payroll withholding to vendor invoices.
• Responsible for management of the property tax exemptions.
• Maintain a working knowledge of state and federal labor laws/regulations.
• Assist the Accountant when needed.
• Contribute to the effective team management of all-relevant problems, issues and opportunities.
  This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties as assigned to maintain operations and services.