Accounts Payable Specialist (Crestview FL) at TEL Staffing & HR

Crestview, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Sep, 26

Salary

18.0

Posted On

07 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Vendor Management, Account Reconciliation, Month-end Closing, Microsoft Excel, Accounting Software, Financial Reporting, Data Entry, Communication Skills

Industry

Human Resources Services

Description

TEL Staffing is now hiring for an Accounts Payable Specialist for a company based out of Crestview, FL. KEY RESPONSIBILITIES: Process and enter vendor invoices for multiple associations in the accounting system Review invoices for accuracy, proper coding, and required approvals Match invoices to contracts, purchase orders, or work orders when applicable Prepare and process weekly check runs and electronic payments Ensure timely payment of recurring expenses (utilities, management fees, service contracts, etc.) Maintain accurate vendor records, including W-9s and payment information Respond to vendor inquiries regarding payments, statements, and discrepancies Reconcile vendor statements and resolve outstanding issues Assist with month-end closing tasks related to accounts payable Ensure compliance with company policies, association budgets, and internal controls Support audits by providing documentation and explanations as requested Communicate effectively with community managers, board members, and vendors Maintain organized digital and physical records for all payable transactions Review accounts payable reports for accuracy prior to month-end financial preparation and ensure all invoices are properly recorded in the correct accounting period Assist with preparation of month-end financials by confirming payables, accruals, and vendor balances are accurate for financial reporting REQUIRED QUALIFICATIONS: High school diploma or equivalent required; associate degree in accounting or finance preferred 2 years of accounts payable or general accounting experience preferred Strong attention to detail and accuracy Ability to manage deadlines and prioritize tasks in a fast-paced environment Proficiency with accounting software and Microsoft Excel Strong organizational and communication skills SCHEDULE: Monday-Friday, regular business hours PAY: Starting pay will be $18+/hr. (Depending on Experience) MUST pass a Pre-employment drug screen AND Background check before starting. TEL Staffing complies with regulations enforced by the EEOC. This position may be Direct-Hire or Temp-to-Hire. No benefits are offered during the Temp period.

Responsibilities

The role involves processing vendor invoices, managing weekly payments, and reconciling vendor statements for multiple associations. It also includes assisting with month-end closing tasks and ensuring compliance with internal controls and budgets.