Accounts Payable Specialist at Defense Holdings, Inc.

Manassas Park, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable Processing, Vendor Management, Financial Reporting, Reconciliation, Compliance, ERP Systems, Month-End Closing, Invoice Processing, Payment Processing, Vendor Inquiries, Data Management, Analytical Skills, Attention To Detail, Organizational Skills, Microsoft Office Suite, Excel

Industry

Public Safety

Description

Defense Holdings, Inc. (DHi) Location: Hybrid (US) Employment Type: Full-Time Department: Finance Reports To: Finance Director / Accounting Manager Company Overview Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance. At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions. Position Summary Defense Holdings, Inc. (DHi) is seeking a detail-oriented and organized Accounts Payable Specialist to support the company’s financial operations. The ideal candidate will be responsible for managing vendor invoices, processing payments, maintaining financial records, and ensuring compliance with financial policies and government contracting requirements. This role requires strong analytical skills, accuracy in financial data management, and the ability to work in a fast-paced government contracting environment. Key ResponsibilitiesAccounts Payable Processing Process vendor invoices accurately and ensure proper approval workflows. Verify invoice details including quantities, pricing, and purchase order matching. Prepare and process electronic payments, checks, and vendor reimbursements. Maintain accurate accounts payable records and documentation. Vendor Management Serve as a point of contact for vendor inquiries regarding payments and invoices. Resolve discrepancies and coordinate corrections with vendors and internal teams. Maintain updated vendor records and documentation. Financial Reporting & Reconciliation Assist with month-end closing activities related to accounts payable. Reconcile vendor statements and accounts payable ledgers. Prepare accounts payable reports for finance leadership. Compliance & Documentation Ensure financial records comply with company policies and regulatory requirements. Support financial audits by preparing required documentation. Maintain organized financial records for internal and external review. Systems & Data Management Maintain financial records within accounting and ERP systems. Assist in improving accounts payable workflows and documentation processes. Generate financial data reports as requested by leadership. Required Qualifications Bachelor’s degree in Accounting, Finance, Business Administration, or related field. 3–5 years of accounts payable or accounting experience. Strong knowledge of accounting principles and financial documentation. Experience using accounting or ERP systems. Proficiency in Microsoft Office Suite, particularly Excel. Excellent attention to detail and organizational skills. Ability to manage confidential financial information responsibly. Preferred Qualifications Experience working in government contracting or federal financial environments. Familiarity with ERP platforms such as Deltek, QuickBooks, or similar systems. Experience supporting financial audits and compliance processes. Core Competencies Integrity & Confidentiality Attention to Detail Analytical Thinking Interpersonal Communication Organizational Skills Adaptability & Initiative Work Environment Professional office environment (or hybrid/remote if applicable). May require occasional travel. Must be eligible to work in the United States. Ability to obtain and maintain security clearance may be required. Compensation & Benefits Defense Holdings, Inc. (DHi) offers a competitive compensation package including: Competitive base salary (commensurate with experience) Medical, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) and Holidays Life and Disability Insurance Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Responsibilities

The specialist will manage vendor invoices, process payments accurately following approval workflows, and maintain precise accounts payable records. This role also involves serving as the primary contact for vendor inquiries and resolving payment discrepancies.