ACCOUNTS PAYABLE SPECIALIST at Effingham Hospital

Springfield, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

11 May, 26

Salary

0.0

Posted On

11 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Data Entry, Attention to Detail, Time Management, Organizational Skills, Collaboration, Verbal Communication, Written Communication, Account Reconciliation, Financial Reporting, Vendor Management, Problem Solving, Regulatory Compliance, Microsoft Office, Accounting Software, Purchase Order Management

Industry

Hospitals and Health Care

Description

Description JOB SUMMARY Under the general direction of the Accounts Payable Manager, the Accounts Payable Specialist will collect and organize required payable documentation to process vendor payments promptly while maximizing the cash balance, in accordance with TJC, federal, state, and local guidelines organizational and departmental policies and procedures. Communicates with medical staff, other departments, and outside agencies while maintaining confidentiality. The position requires self-motivation, organization, excellent data entry skills, attention to detail, and capabilities to function in a semi-autonomous role within a fast pace and dynamic environment. STANDARDS OF PERFORMANCE Process AP mail, open, sort, and stamp daily. Receives and enters all hospital invoices in the AP system, including employee reimbursements. Coordinates with Materials Management to resolve differences between purchase order, packing lists, and invoices. Prepares invoices for managerial approval for each department. Verifying vendor accounts, paying vendors, and resolving purchase orders, invoices, or payment discrepancies. Issue purchase order amendments and stop payments. Assists in month-end closing. Compares system reports to balances and verifies entries. Perform recordkeeping and prepare financial reports. Collaborates with internal departments to gather, analyze, and interpret relevant financial data. Receiving, processing, verifying and reconciling invoices. Mail accounts payable checks weekly. File check copies with all supporting documents. Reports all discrepancies to the Accounts Payable Manager. Reports equipment problems/hazardous conditions promptly to the department manager/maintenance and complete the maintenance log. Participates in continuing education. Report supply and equipment needs to the Accounts Payable Manager. Run monthly Accounts Payable detail reports and spool for storage. Process Garnishments, Chapter 13, and all other deductions for the accounts payable system for payment. Remains informed of regulatory requirements and best practices in accounting. Completes other duties as required within the scope of job and training. CONDITIONS OF EMPLOYMENT All information is subject to verification. False answers or omissions of information on application materials or inability to meet conditions of employment may be grounds for withdrawal of an offer of employment or dismissal after being employed. All Employees must be COVID-19 Vaccinated or approved for a Religious or Health Exemption. All employees must be screened daily at COVID-19 screening stations (ER entrance and Therapy entrance) before the start of the shift and comply with mandatory face masking. All employees must complete a criminal background check and/or fingerprint background check if applicable for the position. All employees must possess and maintain a valid and active incumbent Georgia Licensure and/or certification based on Job description eligibility requirements. All employees must comply with the EHS drug-free workplace policy and successfully pass pre-employment and post-employment drug screening requirements. All employees must wear proper PPE based on their designated Job Title: Materials Management, Environmental Services, and Maintenance staff must wear back brace while lifting anything 25 pounds or higher. Care Center direct resident care staff must wear a back brace and gait belt at all times while on duty. Clinical staff are required to wear proper PPE designated to their function and duties. All employees are required to identify a financial institution for direct deposit of pay before the start of employment and during employment tenure. Requirements Minimum Education: Education level equivalent to high school completion; some college courses are preferred. Formal Training: Proven work experience as an Accounts Payable Specialist or similar role. Extensive experience in account reconciliation, keen attention to detail, time management, organizational skills, collaboration, and verbal and written communication. In-depth knowledge of accounts payable principles, accounting standards, and industry regulations. Licensure, Certification, Registration: None Work Experience: Three years experience with Accounts Payable and purchase order system, and general knowledge of Accounts Payable function. Computer Skills: Advanced computer literacy with the capability to effectively use Microsoft computer software to include Outlook, Word, Excel, and PowerPoint, as well as advanced competency in accounting and business management software.

Responsibilities

The Accounts Payable Specialist processes vendor payments, verifies vendor accounts, and resolves discrepancies. They also assist in month-end closing and collaborate with internal departments to analyze financial data.