Accounts Payable Specialist at Florentine

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Apr, 26

Salary

70000.0

Posted On

30 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, GL Coding, Invoice Processing, Payment Scheduling, Vendor Setup, Expense Reimbursement, Communication, Problem Solving, Attention to Detail, Organization, Oracle, NetSuite, Microsoft Office, Excel, Financial Audits, 1099 Preparation

Industry

Advertising Services

Description

Accounts Payable Specialist At Barbarian, the Accounts Payable Specialist owns the full AP cycle, from invoice intake and coding to payment scheduling and vendor setup. The role ensures precise GL coding, accurate processing of payments, expense reimbursements, and 1099s. You serve as the go-to contact for vendors and employees, handling AP questions, resolving discrepancies, and supporting audits and month-end close. To thrive, you bring razor-sharp attention to detail, strong organization, standout communication, and a proactive, problem-solving mindset with real ownership. Responsibilities Manage all incoming invoices (via hard copy, Finance email, mail, internal submission). Validate invoices to ensure accurate amount, period, and account. Ensure invoices have the proper approval from project approvers. Properly categorize all invoices & expense reports and code to the appropriate GL account/ Project/Line of Business and Office location. Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner. Prepare a payment schedule of when vendor invoices should be processed for payment. Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts. Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required. Processes and oversees expense reimbursement and reporting. Ensure that the expense reports are done timely and is in accordance with the company's policy. Serve as the point of contact for AP related inquiries across affiliate network. Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies. Set-Up vendors in the system with the appropriate documentation (vendor form & W9). Assists with the Month-End close process. Assists in the financial audit and any client audits that come up throughout the year. Assist with the preparation and distribution of 1099s. Assist with special projects as required. Performs other related duties as assigned by management. Qualifications Bachelor’s degree with a finance/business background. At least 3+ years of experience in AP role. Experience with Oracle/NetSuite is required. Proficiency in Microsoft Office with intermediate Excel experience. Working in the media and/or advertising industry a plus. High degree of accuracy and exceptional attention to detail. Excellent written and verbal communication skills, including the ability to respond effectively and professionally to the most important inquiries. Very organized with ability to prioritize and meet deadlines. Self-motivated with a strong sense of ownership. Critical Thinker/ Problem Solver - identify alternative solutions, conclusions, or approaches to problems. Our estimated salary range for this role is $65 -70k Compensation packages are based on the skill level and experience each candidate brings to their role. There may also be a more senior or junior position available that could be a better fit with your expertise. Each level has its own compensation range.

Responsibilities

The Accounts Payable Specialist manages the full accounts payable cycle, including invoice intake, coding, and payment scheduling. They serve as the primary contact for vendor and employee inquiries, ensuring accurate processing and resolution of discrepancies.