Accounts Payable Specialist at Global Support Center

Boca Raton, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

0.0

Posted On

04 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoicing, Job Costing, Vendor Reconciliation, Data Entry, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Microsoft Word, Attention To Detail, Communication Skills, Time Management, Organization, Construction Accounting, RFMS Software

Industry

Construction

Description

Description JOB SUMMARY This position will maintain current accounts & assist in invoicing functions. We are seeking an experienced candidate who can analyze invoices for proper job costing, work with vendors to resolve pricing discrepancies, & reconcile monthly statements with vendors. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Daily verifying, classifying, computing, posting & recording accounts payable data into the Company’s accounting system Audits invoices against purchase orders, researches discrepancies Process check runs weekly Analyze vendor agings, researching missing invoices, invoicing errors, disputed charges & communicate findings to management & vendor staff Responding appropriately to vendor, client, & internal requests. Maintains & files all accounts payable, expense reports, & company credit cards Maintain electronic & hard copy filing system, retrieve documents from filing system Requirements EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High School diploma required, an Associate’s Degree in Business preferred but not required 2+ years’ experience in accounts payable; Construction experience a plus Proficient in Microsoft 365 applications including Excel, Explorer, Word, Outlook, and Teams Excellent attention to detail & communication skills Exceptional organization & time management skills RFMS software a plus, but not required M-F in office. This is not a remote work position PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to sit at computer monitor for long periods throughout the day. Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. General working conditions Office environment May have to meet tight deadlines OUR BENEFITS Health Insurance (Medical, Prescription, Dental, and Vision) Life Insurance Disability Insurance Paid Holidays and Time Off 401(k) Plan with company matching ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodation will be addressed.

Responsibilities

The Accounts Payable Specialist is responsible for verifying, classifying, and recording accounts payable data while auditing invoices against purchase orders. They also manage vendor relationships by resolving pricing discrepancies and reconciling monthly statements.