Accounts Payable Specialist at Gravity Diagnostics

Covington, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

0.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Vendor Management, Internal Controls, Compliance, Three-Way Matching, Payment Processing, ACH, Wire Transfers, Record Maintenance, Statement Reconciliation, Month-End Closing, Audit Support, Process Improvement, Excel Proficiency, Problem-Solving, Adaptability

Industry

Hospitals and Health Care

Description

Accounts Payable Specialist Department: Finance Reports to: Controller (or Accounting Manager) Pay Group: Non Exempt Job Summary We are seeking a detail-oriented highly organized Account Payable Specialist to join our finance team as we strive for operational excellence. The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, vendor credits, expense reports, and payments while maintaining strong internal controls and compliance with company policies, including 3-way matching of purchase orders to receipts to vendor invoices. This role supports the financial operations of the organization by ensuring vendor obligations are met, records are maintained accurately, and financial data is properly recorded in the accounting system. What you’ll Do: * Review, code, and process vendor invoices and vendor credits in accordance with company policies and internal controls. * Verify invoice accuracy, approvals, and supporting documentation prior to payment. * Match invoices to purchase orders and receipts when applicable; work with the team to resolve discrepancies in a timely manner. * Process weekly payment runs including ACH, wire transfers, and checks. * Serve as the primary point of contact for vendor inquiries regarding invoices and payment status. * Maintain vendor records including W-9 documentation and banking information. * Reconcile vendor statements and resolve discrepancies in a timely manner. * Assist with month-end closing activities including accruals and AP aging review. * Maintain accurate documentation for audit and compliance purposes. * Ensure compliance with company policies and applicable regulatory requirements. * Assist with annual 1099 preparation and reporting. * Support internal and external audits by providing documentation and responding to requests. * Identify opportunities to improve AP processes, automation, and efficiency. What we are looking for: * Strong attention to detail and accuracy * Ability to manage multiple priorities and deadlines with a tolerance for ambiguity and change. * Proficiency in excel and other Microsoft Office systems. * Strong analytical, problem-solving, and adaptability. Education & Experience * Associate or Bachelor’s degree in Accounting, Finance, or related field preferred. * Equivalent work experience may be considered * Experience handling sensitive financial data with discretion. * Excellent written and verbal communication skills. * Inventory experience is a plus. * Healthcare, laboratory or regulated industry experience is a plus * Familiarity with NetSuite or similar software a plus. * Familiarity with Mineral Tree or similar software a plus. Physical Requirements * Prolonged periods of sitting, typing, and working on a computer. Gravity Diagnostics is an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, religion, national origin, ancestry, alienage or citizenship status, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, disability, military service and veteran status, pregnancy, childbirth, and related medical conditions, or any other characteristic protected by applicable federal, state or local laws. Gravity Diagnostics will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. At Gravity Diagnostics, information security is a shared responsibility. All employees and contractors are expected to comply with established cybersecurity policies and procedures, including maintaining secure passwords, protecting confidential data (including PHI), and completing mandatory training. Employees must remain vigilant against phishing and social engineering tactics and promptly report any suspicious activity or potential breaches to the IT Security Team.

Responsibilities

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, credits, expense reports, and payments while maintaining strong internal controls and compliance with company policies, including 3-way matching.