Accounts Payable Specialist

at  Homeless Prenatal Program

SUMMARY OF JOB:

Under the general supervision of the Senior Accountant, the Accounts Payable Specialist provides professional accounting support to the Finance Department. The Accounts Payable Specialist plays a critical role in supporting the financial operations by ensuring the timely and accurate processing of invoices, payments, and expense reimbursements. This role contributes to the organization’s mission by ensuring compliance with generally accepted accounting principles and organization’s policies, procedures and contracts. The Accounts Payable Specialist will also provide administrative support in other areas as directed by the Senior Accountant, Comptroller or Finance Director.

QUALIFICATIONS:

• Accounting degree strongly preferred; or a Bachelor’s degree with a minimum of 2 years related and progressive work experience in non-profit accounting.
• Experience with Fund EZ or other enterprise level business accounting software is strongly preferred.
• Detail oriented.
• Advanced skills in Excel including dashboard creating and maintenance and pivot tables.
• Excellent organization, prioritization, and interpersonal communication skills, service oriented behavior and ability to use good professional judgment required.
• Advanced skills in PC/Word processing/database/spreadsheets systems/Fund EZ and integrating these to produce complex reports and documents.
• Ability to communicate financial concepts to non-finance sta in a constructive and collaborative manner.
• Flexible; handle multiple tasks with the ability to meet critical deadlines. Ability to meet short term and long term goals and project deadlines. Ability to work independently.
• Experience with multi-cultural/multi-lingual populations/multi-disciplinary teams preferred.
• Understanding of, and commitment to, social justice, and HPP’s mission and organizational values.
• Understanding of the intersection of racism and poverty and a commitment to social justice, anti-racism, and HPP’s mission and organizational values.
  HPP recognizes the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs, sexual orientation, and disability. We are committed to maintaining a diverse, multicultural working environment and particularly encourage applications from candidates with lived experience in the communities we seek to serve.
  Physical Requirements: This position requires the ability to work under stress and handle multiple project deadlines.
  Certificates, Licenses, Registrations: California Driver’s license and insurance preferred, not required.
  Work Environment: Fast-paced, multi-cultural, collaborative work environment Hours: Full time - 39 hours/week
  Salary: $64,586 + excellent benefits package
  FLSA Status: Exempt

• Fiscal: Maintain the Accounts Payable System, from entering of invoices to generating and mailing checks to organizing and maintaining accurate and complete documentation.
• Review, verify, and process invoices for payment, ensuring accuracy and proper approval.
• Manage and reconcile petty cash, enter manual checks and petty cash into Fund E-Z ensuring proper documentation.
• Manage and reconcile company credit card and expense reporting functions.
• Support in managing and reconciling the weekly emergency gift card distribution and items.
• Maintain accurate and up-to-date accounts payable files and records.
• Perform additional month-end close procedures, Bank and G/L account reconciliation, and participate in monthly and quarterly account analysis.
• Order and Maintain Inventory of Client Gift Cards.
• Assist with sorting mail and entering check donations information into the donations spreadsheet.
• Maintain files for audit purposes.
• Prepare monthly productivity reports.
• Gather, prepare, and/or maintain a variety of records, reports, fiscal data and confidential records.
• Prepare annual 1099 forms.
• Other duties as assigned.