Summary/Objective
The Accounts Payable Specialist will provide financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. This position is located in Indianapolis, IN.

EDUCATION AND EXPERIENCE

• High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred
• 1-3 years accounts payables or general accounting
• Experience with month end close of AP including journal entry and reconciliation
• Knowledge of general accounting principles, regulatory standards and compliance requirements
• Sage Intacct experience preferred

PHYSICAL REQUIREMENTS

This position is indoors. Must be able to sit at a computer terminal for an extended period. May be asked to lift approximately 25 lbs. Exposure to moderate noise and light, i.e business office with computers, phone, printers, light foot traffic.

ESSENTIAL FUNCTIONS

• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Maintaining historical records
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Continuing to improve the payment process
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Maintains accounting ledgers by verifying and posting account transactions.
• Disburses petty cash by recording entry; verifying documentation.
• Protects organization’s value by keeping information confidential.
• 1099 maintenance

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.