POSITION SUMMARY:

The Accounts Payable Specialist is responsible for providing financial, administrative, and clerical services to ensure efficient and accurate Accounts Payable operations. This includes processing daily vendor invoices correctly, reconciling vendor statements, communicating professionally with vendors, and executing routine payment runs. Detailed analysis will be required for the Accounts Payable ledger as well as other related GL accounts and vendor-related master data. This position assists with the monthly close of the financial statements, gathering information for various audits, annual 1099 filings, and preparing management reports. The Accounts Payable Specialist must comply with established policies and procedures, established regulatory directives, policies, and approved business practices. He or she will actively participate with the team and assist in creating a positive work environment. The Accounts Payable Specialist possesses excellent written and oral communication skills, manages all AP processes, and interacts professionally with vendors and management.

REQUIRED EDUCATION:

• Required: High school diploma or equivalent
• Highly preferred: Associate’s degree in accounting or bookkeeping or another related field

EXPERIENCE AND KNOWLEDGE:

• Required: 2-4 years AP experience
• Preferred: 1-2 years AP experience within the dairy industry

SKILLS AND ABILITIES:

• Critical thinking and problem-solving skills
• Extreme attention to detail
• Demonstrates excellent MS Office skills including Word, Outlook, Excel, PowerPoint
• Capable writer and oral communicator
• Ability to highlight relevant information and suggest appropriate actions
• Able to write reports and prepare/deliver presentations
• Highly self-motivated individual comfortable working individually
• Ability to manage multiple tasks and meet deadlines within the context of a fast-paced, busy environment
• Ability to establish good relations with all levels of employees

PHYSICAL REQUIREMENTS:

• Subject to up to at least 92db’s
• Sit for extended periods of time
• Reaching: Extending hands and arms in any direction
• Stooping: Bending body downward and forward by bending spine at the waist occasionally
• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which must convey detailed or important spoken instructions to other employees
• Perform tasks requiring manual dexterity (e.g., processing paperwork, filing, stapling, sorting, collating, etc.)

• Processes vendor invoices timely and accurately using the 3-way match principle
• Is responsible for the accuracy of vendor account balances and AP aging report
• Conducts vendor reviews on a routine basis
• Supports procurement initiatives as related to AP
• Communicates with vendors timely and professionally
• Monitors and corrects GP/Maximo interface
• Prepares and processes weekly AP payment run
• Assists with month-end closing, including key account analysis
• Prepares 1099 forms accurately and within due dates
• Maintains vendor files and records
• Ensures the confidentiality and security of all financial files
• Prepares and distributes internal and external reports as assigned
• Assists Financial Controller with AP process and control initiatives
• Assists with the financial audits