SPECIAL INSTRUCTIONS TO APPLICANTS:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

POSITION SUMMARY:

The Accounts Payable Specialist III is an integral member of the Accounts Payable team and plays a significant role in facilitating the department’s success. The Accounts Payable department is a fast-paced environment where they will be working daily with faculty, staff, and suppliers. The Accounts Payable Specialist III has a strong role in ensuring that the payment documents are distributed and/or processed in a timely manner.

WORKPLACE REQUIREMENTS:

Hybrid: 3 days in the office, 2 days remote. To be decided by the hiring manager after a probationary period. Business casual attire while in the office and working remotely.
Proposed Hiring Range: $23.41 - $29.23 per hour, dependent upon experience and qualifications.
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

MINIMUM REQUIREMENTS:

• Associate’s Degree
• In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
• 3+ years of experience in accounts payable
• In lieu of the experience requirement, additional related education, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

SKILLS:

• Ensures that payment documents are distributed and processed in a timely manner
• Proficient in using accounting software and MS Office Suite (Excel, Word)
• Strong organizational, analytical, and time management skills
• Able to handle high volume workload
• Experience working with an enterprise resource planning system (ERP)
• Process invoices to ensure purchase orders are on the invoice; 3-way matching
• Verify accuracy of supplier’s invoices and documentation to resolve any discrepancies
• Detail-oriented and critical thinking skills are necessary
• Communication skills necessary to effectively communicate, update, persuade, and facilitate discussions with all levels of management
• Ability to work both independently and collaboratively as part of a team
• Strong problem-solving skills: ability to work well in a fast-paced environment

• Ensures that payment documents are distributed and processed in a timely manner
• Reconcile vendor statements and resolve any outstanding issues
• Assist with special projects or assignments as directed by management
• Establish and maintain relationships with faculty, staff, and suppliers
• Enforce the University’s policies and procedures when it comes to use of Purchase Orders
• Review and process credit memos
• Maintain confidentiality of organizational information
• Escalate risks to leadership
• Verify the remit-to address on the invoices to ensure it matches what’s in the system (Oracle) before validating the invoice to ensure payments are sent to the correct address
• Help Supervisor train Accounts Payable Specialist II when needed
• Perform all other duties as assigned
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  Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
  If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.