OVERVIEW

History and spectacular landscapes come together, at the foot of the Blue Ridge Mountains. Celebrated landmarks, including Thomas Jefferson’s Monticello and the University of Virginia, are clustered here among swathes of the East Coast’s most beautiful scenery. The region is also home to over 25 wineries, breweries and cideries.
This is the setting for Keswick Hall, an impressive 80-room luxury boutique hotel nestled on 600 acres which recently re-opened in 2021 after renovations. Home to the prestigious Keswick Golf Club, Marigold Restaurant, by Jean-Georges, a new luxury spa and sports and aquatics center.
Keswick offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others.
The Accounts Payable (AP) Specialist primary responsibility is invoice entry and vendor statement reconciliation, while supporting the department as seen fit.

QUALIFICATIONS

The qualifications listed below are representative of the minimum knowledge, skill, and/or ability required.

KNOWLEDGE

Solid understanding of accounting principles.
Excellent written and verbal communication skills.

SKILLS AND ABILITIES

Strong computer skills including Microsoft Office and Excel skills and proven skills in working with automated accounting systems and other technologies.
Ability to work flexible shifts.

EDUCATION/ EXPERIENCE

• Minimum of an Associate’s degree (or equivalent) and 2-3 years of relevant experience in Hospitality industry. However, a combination of experience and/or education will be taken into consideration.
• Proficiency in Excel strongly preferred
• NetSuite experience strongly preferred

To perform this job successfully, an individual must satisfactorily perform each essential duty. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.
1. Maintains all accounts payable files to include filing invoices in designated areas and updating vendor information on company database.
2. Matches purchase orders with vendor invoices to assure accuracy and prepare for computer entry daily.
3. Prepares all accounts payable checks according to company procedures.
4. Prepares and mails accounts payable checks with appropriate supporting documentation.
5. Prints all accounts payable reports.
6. Monitors all paperwork, invoices, correspondence, and verbal communication with vendors.
7. Researches and responds to all Account payable inquiries in a prompt manner.
8. Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
9. Prepare and mail 1099 annually.
10. Package and mail receiving organization and communication.
11. Assists Accounts Receivable with member and hotel guest transactions including inquiry research and resolution.
12. Performs end-of-month procedures as required.
13. Perform other duties as assigned.