Accounts Payable Specialist at Ko-Kwel Casino Resort Coos Bay

, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Oct, 26

Salary

0.0

Posted On

12 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, General Ledger, Vendor Management, Financial Reporting, Data Entry, Excel, Word Processing, Sage Intacct, Stratton Warren Purchasing, Audit Support, 1099 Processing

Industry

Hospitality

Description

At Ko-Kwel Casino Resort, we know the best experiences start with a warm welcome. Whether you're arriving for a relaxing getaway or clocking in for your shift. Here, hospitality is personal, teamwork is real, and people genuinely look out for one another. When you join our team, you're stepping into a workplace where you can learn, grow, and take pride in creating memorable moments across the entire property. We bring energy, heart, and professionalism to everything we do, by building not only unforgettable guest experiences, but a workplace we're proud to call our own. Be part of a team that's shaping one of the premier destinations for gaming and hospitality. A place where guests and team members alike feel right at home on Oregon's beautiful southern coast and beyond. This role is onsite at our Coos Bay location. Why this job matters The Accounts Payable role is a key player in keeping our financial heartbeat steady and our vendor relationships strong. This position ensures every bill is accurate, properly approved, and paid on time supporting smooth operations for all entities assigned. With a sharp eye for detail and a service-minded approach, this role helps protect financial integrity while contributing to a positive, collaborative work environment. What you bring to the table Make sure the space stays safe, clean, and friendly for both guests and the rest of the team; speak up and report any safety concerns to the Safety Committee. Verify approvals and processes invoices for assigned Ko-Kwel Casino Resort units. Generate manual and system payments after confirming all matching documentation. Prepare and maintain accounts payable ledgers, journals, and schedules. Provide support and feedback for process improvement. Prepare credit applications for new vendor accounts. Maintain vendor information in the accounting and purchasing systems as assigned. Receive invoices and match them with purchase orders, receiving documents, and check requests. Coordinate with Purchasing, Receiving, and other departments to secure any missing paperwork. Report ongoing deviations from procedure to management to support continuous improvement. Obtain proper approval on all invoices prior to processing for payment. Process invoices in the computerized purchasing system, ensuring the processed amount matches the actual payment amount. Process and upload invoice batches into the accounts payable module or enters them manually when appropriate. Post all invoices to the general ledger module in the accounting system. Makes recommendations to management regarding timing of payments to vendors. Generate and issue vendor checks. Enter data for vendor payments and payroll checks paid by manual check. Prepare and maintain all necessary accounts payable ledgers, journals, and schedules in an accurate and timely manner. Support processing of 1099 information at year-end. Participate in the audit process by providing necessary documentation and support. Maintain confidentiality of all financial accounting records and materials. Comply with applicable company policies and procedures. Jump in where needed to support the team and keep things running smoothly. (Other duties as assigned) Must-haves, nice-to-haves, and maybe some bonus points Friendly and approachable attitude that helps guests (and the team) feel welcome and cared for every day. High school graduate; some college accounting courses preferred. Minimum two (2) years accounts payable experience. Minimum two (2) years computer experience to include accounts payable, Excel, and word processing. Experience with Stratton Warren Purchasing software and Sage Intacct Accounting software preferred. Ability to accurately maintain and analyze accounts payable records and data. Ability to maintain good working relationships with vendors and work associates. Comfortable communicating clearly and positively with both guests and teammates. Must pass and remain in compliance with Coquille Gaming Commission background check and drug free workplace policies. Physical stuff to know We've included the typical physical parts of the job here. If you need an accommodation to do the work, just let us know-we're here to support you. You'll need to be available to work weekends, holidays, and evenings when we are busy. During your shift, you'll stand and frequently walk, and use your hands to finger, handle or feel objects, tools or controls. Frequently sit. It's important to stay calm and make good decisions under pressure, especially when dealing with stressful situations or upset people. Just a heads-up-the casino environment may expose you to secondhand smoke. This is a quick summary of the main duties and requirements-it might not cover everything you could be asked to do. Ko-Kwel Casino Resort is owned by the Coquille Indian Tribe. Team members are eligible for a comprehensive health care benefit, generous time off policy, 401-K retirement with 4% company match and other benefits.

Responsibilities

The role is responsible for verifying approvals, processing invoices, and managing payments to maintain strong vendor relationships. It also involves maintaining accounts payable ledgers and supporting the year-end audit process.