Description:
Position Title: Accounts Payable Specialist
Reports To: Accounting Manager
Classification: Full-time, Exempt, 1.0 FTE
Compensation: $22 - $26 per hour DOE

CANDIDATE PROFILE

Latino Network is seeking a bilingual, bicultural, mission-driven professional with preferred nonprofit and community experience to provide financial support. This is a roll-up-your-sleeves position with the capacity to impact the lives of Latino youth and their families. If you are caring, resourceful, outcome-orientated and able to build strong relationships, then the Latino Network is the place for you.

POSITION DESCRIPTION

The Accounts Payable will primarily serve as support to the finance department for the organization’s finance functions and help ensure that the basic operations run effectively and efficiently. They will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices. This will include preparing periodic financial reports, assisting with audit preparation, and performing other general financial functions. Additionally, they will support general operations as necessary.

SKILLS, KNOWLEDGE, EDUCATION & EXPERIENCE

• Strong background in finance, accounting, and/or bookkeeping, preferably in a nonprofit environment.
• Experience using Intacct or similar financial software.
• Outstanding interpersonal team, and customer service skills; projecting a positive, supportive attitude.
• Professional demeanor, tact, poise, and excellent interpersonal skills.
• Ability to work well with all levels of internal management and staff, as well as with external customers.
• Flexible; can change focus and priorities easily; able to prioritize and multi-task in a fast-paced, deadline-driven environment.
• Must be a self-starter who is able to resolve problems with minimal supervision.
• Ability to handle confidential material in a professional manner.
• Accuracy, thoroughness, and exceptional follow-through and attention to detail.

PRIMARY DUTIES AND RESPONSIBILITIES

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Processes and pays vendor bills; verifies federal ID numbers; schedules and prepares checks; resolves purchase order, contract, invoice, or payment discrepancies and documentation; ensures credit is received for outstanding memos; issues stop-payments or purchase order amendments.
• Monitors receipt of W9’s and follows up as needed.
• Prepare 1099’s at end of calendar year.
• Processes and pays employees by receiving and verifying expense reports and requests. for advances; preparing checks; communicating when ready for pick-up.
• Updates annual employee fiscal calendar, with appropriate staff deadlines.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Manages and disburses petty cash by recording entry; verifying documentation; deposits cash to bank.
• Manages departmental credit cards, checking them out to employees, recording and reconciling transactions, and making credit card payments on time.
• Trains new staff on fiscal policies and procedures.
• Updates ACH filters and uploads positive pay information to online banking system
  Requirements: