Accounts Payable Specialist at LifeSouth Community Blood Centers

Gainesville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

20.08

Posted On

27 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Review, Data Entry, Vendor Communication, Time Management, MS Office, Inventory Management, Administrative Support

Industry

Hospitals and Health Care

Description

Description Are you looking to make a difference in your community? LifeSouth Community Blood Centers is looking for an enthusiastic, team-oriented, and goal-driven, individual to join the team as an Accounts Payable Specialist in Gainesville, FL. This position assists in the administrative support of purchasing, receiving, and inventory management. Our Benefits - Generous Paid Time Off (PTO) - Medical, dental, and vision insurances available to full-time employees the first of the month after 60 days - Supplemental insurances including life, cancer, accident, and disability - Access to mental wellness resources and counseling through telehealth - Free basic life insurance for full-time employees - Health Savings Account (HSA) with employer match each pay period - Employer funded retirement plan for vested employees & 403b offered - Access to wages prior to pay day Responsibilities Include (but are not limited to) - Reviewing invoices for price and quantity discrepancies - Matching invoices to corresponding packing slips and purchase orders - Opening post office and interoffice courier mail daily - Code invoices to appropriate brand, department, and product codes - Review and verify administrative payment requests - Enter data from all invoices, and verify and update on ongoing basis - Request tax info for year-end 1099 processing - Process weekly check disbursement, and manual checks as needed - Communicate with vendors to resolve payment/invoice discrepancies - Communicate with employees at multiple locations to resolve PO/invoice issues - Maintain and review vendor files and statements, including deleting old vendors at year end, updating, and adding current vendors - Work with vendors to update bills (summary bills) Qualifications - High school diploma or GED required - Basic computer skills and knowledge of computer programs such as MS Office (Word, Excel, Outlook, and PowerPoint) - Ability to organize and manage time effectively - Associate’s degree preferred - One (1) year of related payroll or accounting experience preferred Who We Are LifeSouth is a non-profit community blood bank serving more than 150 hospitals in Alabama, Florida, Georgia, and Tennessee. We are committed to meeting the blood supply needs of hospitals and their patients by providing the highest quality blood components and services. With more than 45 donor centers, 55 bloodmobiles and 2,000 blood drives a month, our LifeSouth team is dedicated to making sure the blood is there when you or your family is in need. Our Mission To provide a safe blood supply that meets or exceeds the needs in each community we serve, and to provide a variety of services in support of ongoing and emerging blood and transfusion related activities. This is a full time position. Starting salary range is $18.25 – $20.08 an hour. Criminal background check and drug screen required upon conditional offer of hire. Equal Opportunity/Affirmative Action Employer/Drug-Free/Tobacco Free Workplace. The position description may not include all the duties and responsibilities of the job. Duties and responsibilities that are not listed, but which the employee may be expected to perform, will fall within the scope of the skills, knowledge and training for the position. LifeSouth is a Drug-Free and Tobacco-Free Workplace. LifeSouth is a VEVRAA Federal Contractor as well as an affirmative action employer and provides equal opportunity to all persons, regardless of race, religion, age, gender, disability, status as a protected veteran, national origin, color, or any other classification in accordance with federal, state, and local statutes, regulations, and ordinances. Veterans are encouraged to self-identify as LifeSouth desires to provide protected veterans priority referrals for open positions. LifeSouth complies with all laws and regulations associated with the Family Medical Leave Act (FMLA) and the Americans with Disability Act (ADA). LifeSouth is an E-Verify employer. If you require any assistance to complete the application process or during the interview due to a disability, please contact the LifeSouth region where you are applying or call 1-888-795-2707 to request an accommodation. Applications may be completed at a LifeSouth facility or mailed to corporate headquarters in lieu of the on-line application process.

Responsibilities

The Accounts Payable Specialist will review invoices for discrepancies, match them to packing slips and purchase orders, and process payments. The role also involves maintaining vendor files and communicating with vendors and employees to resolve issues.