Accounts Payable Specialist at LR PALM HOUSE LLC

Palm Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Apr, 26

Salary

0.0

Posted On

14 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Organization, Time Management, Professional Communication, Problem Solving, Confidentiality, Integrity, Team Collaboration, Adaptability, Accounting Software, Microsoft Office, Vendor Management, Invoice Processing, Reconciliation, Financial Reporting, Audit Support

Industry

Hotels and Motels

Description

Description Position Summary The Accounts Payable Specialist at Palm House is responsible for the accurate, timely, and efficient processing of all vendor invoices and payments. This role plays a critical part in maintaining strong vendor relationships, ensuring financial accuracy, and supporting the overall financial operations of the property. The ideal candidate is detail-oriented, organized, and able to manage high-volume transactions in a fast-paced hospitality environment. Essential Duties & Responsibilities Invoice Processing & Payment · Receive, review, and process all vendor invoices for accuracy, proper approval, and correct coding. · Match invoices to purchase orders and receiving documentation. · Enter invoices into the accounting system in a timely and accurate manner. · Prepare and process weekly check runs, ACH payments, and wire transfers as needed. · Ensure all payments are made in accordance with vendor terms and company policies. Vendor Management · Maintain accurate vendor records, including W-9s, payment terms, and contact information. · Respond to vendor inquiries regarding payment status, discrepancies, and account balances. · Resolve invoice discrepancies and billing issues in a professional and timely manner. · Build and maintain positive working relationships with vendors and internal departments. Reconciliations & Reporting · Reconcile vendor statements and investigate discrepancies. · Assist with month-end closing activities related to accounts payable. · Prepare AP aging reports and assist with cash flow planning. · Support audits by providing requested documentation and explanations. Internal Controls & Compliance · Ensure compliance with company policies, accounting standards, and internal controls. · Verify that all invoices are properly authorized before processing. · Maintain organized and accurate records for auditing and record retention purposes. · Assist in ensuring compliance with tax requirements (e.g., 1099 reporting). Administrative & Departmental Support · Maintain organized digital and physical filing systems for invoices and payment records. · Assist with special projects and additional accounting tasks as assigned. · Collaborate with Purchasing, Receiving, and department managers to ensure accurate expense tracking. Qualifications · Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. · Minimum of 2–3 years of experience in Accounts Payable or general accounting. · Hospitality industry experience strongly preferred. · Proficiency in accounting software and Microsoft Office (especially Excel). · Strong attention to detail and high level of accuracy. · Excellent organizational and time management skills. · Ability to handle confidential information with discretion and professionalism. · Strong communication and interpersonal skills. · Ability to work independently and as part of a team. Key Competencies · Accuracy & Attention to Detail · Organization & Time Management · Professional Communication · Problem Solving · Confidentiality & Integrity · Team Collaboration · Adaptability in a Fast-Paced Environment Physical Requirements · Ability to sit for extended periods while performing computer-based work. · Ability to use hands and fingers to operate a computer, calculator, and other office equipment. · Ability to occasionally stand, walk, bend, and reach. · Ability to lift and carry up to 15–20 lbs as needed (e.g., files, boxes of documents). · Visual acuity to read screens, reports, and financial documents.

Responsibilities

The Accounts Payable Specialist is responsible for processing vendor invoices and payments accurately and efficiently. This role involves maintaining vendor relationships and supporting financial operations.