POSITION SUMMARY:

We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our accounting team. This role is responsible for managing the company’s accounts payable processes and assisting with cash payouts. The ideal candidate will have strong organizational skills, a high level of accuracy, and the ability to handle sensitive financial information with integrity and discretion.

ACCOUNTS PAYABLE DUTIES:

• Process vendor invoices accurately and in a timely manner.
• Match purchase orders, receipts, and invoices to ensure proper documentation.
• Prepare and process electronic transfers and payments, as well as printing and mailing physical checks weekly.
• Reconcile accounts payable transactions and resolve discrepancies.
• Set up and maintain vendor records in the accounting system, including W-9 collection and verification, and maintain vendor files to ensure compliance with internal controls and company policies.
• Respond to vendor inquiries and resolve issues professionally and promptly.
• Assist with month-end closing and reporting related to accounts payable.
• Learn common tasks for other accounting roles, such as AR, in order to be a backup when needed.

CASH PAYOUT DUTIES:

• Prepare and distribute cash payouts in accordance with company policies.
• Maintain accurate records of all cash disbursements.
• Ensure proper authorization and documentation for all cash transactions.
• Reconcile cash on hand regularly and report discrepancies immediately.
• Support audits by providing necessary documentation and explanations.

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• 2+ years of experience in accounts payable or general accounting.
• Experience handling cash transactions is a plus.
• Proficiency in ERP accounting software and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to maintain confidentiality and work independently.