Reporting to the Director of Finance, the Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of payments and payroll across Mistral Group, ensuring compliance with internal policies, legislative requirements and financial controls. The AP Specialist supports full-cycle accounts payable, payroll processing and employee expense reimbursements. This role also supports project accounting by ensuring vendor invoices and employee costs are correctly coded to the appropriate projects and cost centers.

EDUCATION

• Degree or diploma in Accounting, Finance, Business Administration or a related field.

EXPERIENCE

• Minimum three (3) years in an accounting position with a focus on accounts payable and payroll.
• Experience working with ERP systems (SAP, Oracle, NetSuite or QuickBooks) and expense software programs (Expensify, Concur).
• Some experience in project accounting is preferred.

KNOWLEDGE, SKILLS AND ABILITIES

• Working knowledge of accounting principles.
• Understanding of payroll legislative and best practices.
• Excellent attention to detail and organizational skills.
• Strong communication, both written and verbal, and problem-solving skills.
• Demonstrated organization skills with the ability to manage multiple projects and/or tasks, often with competing deadlines.
• Ability to work effectively both independently and within a team-based environment.
• Strong proficiency in accounting software and Microsoft Office Suite (Teams, Word, Outlook, Excel, etc.).
  A combination of education, training and experience may be considered.
  We thank all applicants for their interest in the posted position, however only those selected for an interview will be contacted. Consistent with our core values, Mistral Group of Companies is an equal opportunity employer committed to providing an inclusive, barrier-free recruitment and selection experience, and work environment. We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment process up to the point of undue hardship. If you require accommodations, please contact Human Resources (careers@mistralgroup.ca) to make appropriate arrangements.
  Be advised that Mistral Group of Companies frequently audits resumes of internal and external applicants to validate the accuracy and trustworthiness of information provided. Falsification of information provided at any time throughout the recruitment process may result is disqualification. Internal applicants may be subject to discipline up to and including termination

Invoice and Payment Management

• Review, verify and process vendor invoices against purchase orders and contracts.
• Ensure proper coding of invoices to specific construction projects and cost categories.
• Schedule and prepare payments via cheque, EFT (electronic funds transfer), etc.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Ensure timely payment of vendor invoices and employee reimbursements; monitor accounts to ensure payments are current.
• Address and document all AP discrepancies and follow up with internal stakeholders and vendors to resolve issues
• Conduct root cause analysis for issues and propose corrective/preventative actions
• Utilize accounting software and ERP systems to manage AP workflows.
• Identify opportunities for process improvements and automation.
• Participate in system upgrades and testing, as required