POSITION SUMMARY

We are currently seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. Based in our Scarborough office, this role plays a vital part in ensuring accurate financial transactions, maintaining efficient vendor relations, and supporting our day-to-day operations.

QUALIFICATIONS

• Minimum 2 years of experience in accounts payable, bookkeeping, or general accounting.
• Strong knowledge of electronic payments, credit card reconciliation, and fundamental accounting principles.
• Proficiency in Microsoft Office (especially Excel); experience with accounting software such as QuickBooks or Sage is preferred.
• Exceptional attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills.
• Experience with payroll processing and WSIB submissions is a strong asset.
• Willingness to take on new tasks in alignment with company growth and development.
• Professional references will be required and should be provided at the time of the interview.

主要职责

• 监控公司银行账户和信用卡的每日余额；跟踪已开出的支票并核实资金可用性。
• 制定付款计划，并通过 EFT、EMT、电汇、支票以及公司信用卡（VISA、MasterCard、AMEX） 执行付款。
• 审阅供应商邮件，打印发票，整理并归档电子文件，回复与发票相关的询问。
• 将发票与送货单进行匹配，并跟进任何缺失的文件。
• 在会计系统中录入并核对发票与采购订单（PO）。
• 审核并录入各部门的费用报销单。
• 处理供应商付款和员工报销；协助应收账款团队处理客户退款。
• 建立和更新供应商档案，完成信用申请，并维护授权表单。
• 跟踪涉及银行融资的供应商账单，并协助贷款文件和还款处理。
• 对供应商对账单与内部记录及会计系统进行核对。
• 录入并对账信用卡交易。
• 支持薪资发放：计算、分发和报告工资，包括扣除和 T4 表提交。

• Monitor daily balances across company bank accounts and credit cards; track issued cheques and ensure sufficient funds.
• Prepare payment schedules and process payments via EFT, EMT, wire transfer, cheque, and company credit cards (VISA, MasterCard, AMEX).
• Review vendor emails, print and organize invoices, maintain digital records, and respond to invoice-related inquiries.
• Match invoices with delivery slips and follow up on any missing documentation.
• Enter and verify invoices against purchase orders in the accounting system.
• Review and input expense reports from multiple departments.
• Process vendor payments and employee reimbursements; support the Accounts Receivable team with customer refunds.
• Create and update vendor profiles, complete credit applications, and maintain authorization records.
• Track vendor bills involving bank financing and assist with loan documentation and repayment processing.
• Reconcile vendor statements with internal records and accounting systems.
• Enter and reconcile credit card transactions.
• Support payroll processing: calculate, distribute, and report payroll, including deductions and T4 submissions.
• Submit WSIB premium reports in compliance with Ontario regulations.