QUALIFICATIONS:

• Strong mathematical aptitude
• QuickBooks Enterprise experience (3 - 5 years)
• High school diploma or equivalent
• Ability to type 30 WPM
• Proficient in 10-key by touch
• Excellent customer service skills
• Bi-lingual (English/Spanish)
• Experience with Microsoft Office Suite
• Attention to detail
• Strong problem-solving skills
• Ability to work well in a team environment

JOB PURPOSE:

Perform clerical tasks following established office procedures. Responsibilities includes accounts payable, accounts receivable postings, data entry, sales commission calculations, reconciliation of driver turn-ins, scanning checks, filing, account set-up, credit card reconciliation, and directing calls.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Processing accounts payable invoices thru QuickBooks for timely payment by check, credit cards or ACH.
• Operate standard office equipment, such as multi-line phones, copiers, calculators, and computer systems, including industry-related software like Alliant and QuickBooks.
• Compile and present reports to management and customers (e.g., monthly ledger statements, account aging reports, computer checks, route settlement reports, weekly management reports, labor reports, etc.).
• Review data for accuracy and completeness, and manage filing systems.
• Handle incoming and outgoing mail, prepare materials for internal departments, and purchase office supplies.
• Communicate effectively with internal and external customers daily regarding direct sales orders, office supplies, collections, payroll, accounts receivable, and accounts payable.
• Collaborate with sales, service, production management, and company executives.
• Ensure timely and accurate processing of tasks, including vendor invoice discounts and collection efforts for overdue accounts receivable.
• Directly report to the Office Manager, with indirect reporting to Company Executives, including the Controller.
• Perform additional related duties as assigned.