Accounts Payable Specialist at Olympia Orthopaedic Associates

Olympia, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

38.6

Posted On

28 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Vendor Management, Payment Processing, Statement Reconciliation, Expense Reporting, 1099 Reporting, General Ledger, Month-End Closing, Year-End Closing, Record Keeping, Attention To Detail, Time Management, Organizational Skills, Communication Skills, Confidentiality, Excel Proficiency

Industry

Hospitals and Health Care

Description

Accounts Payable Specialist – Olympia Orthopaedic Associates Location: Olympia, WA Job Type: Full-time Pay: $23-$38.60 per hour (pay is determined based on years of experience) Summary of benefits: OOA covers part or all of the cost for Health, Dental, Vision, and Long-term Disability Insurance. Employees are eligible to participate in a 401k plan with company matching. Flex spending plans, uniform allowances, and an Employee Assistance Program available as well. PTO is accrued depending on position, FTE status, and tenure. Olympia Orthopaedics is a drug-free, alcohol-free, and smoke-free workplace. If offered employment, passage of background screen and pre-employment drug screen is required. Please note nicotine levels are included in testing. Accounts Payable Specialist Job Duties: * Process and verify vendor invoices, purchase orders, and expense reports for accuracy and appropriate approvals. * Enter invoices into the accounting system and ensure timely payments and oversee payment schedules. * Serve as the primary contact for vendors regarding invoice questions, discrepancies, and payment status. * Audit and prepare payments to reimburse for mileage, expenses, etc. * Reconcile vendor statements, investigate and resolve discrepancies promptly. * Monitor vendor credits, returns, and discounts to ensure timely application. * Support 1099 reporting and vendor documentation compliance. * Maintain accurate records of payables and assist with month and year-end closing activities. * Maintain organized digital and physical records, and provide supporting documentation for audits. * Perform batching and general account coding, ensuring payments are expensed accurately to cost centers. * Prepare and process company credit card statements, including reconciliation and payment. * Perform special projects and other duties to assist the accounting department as needed. Accounts Payable Specialist Job Requirements: * Associate’s degree (preferred) in Accounting, Finance, or related field. Applicable experience will be accepted in lieu of education. * Minimum 1 year of experience in accounting or accounts payable. Preference for experience managing a high invoice volume. * Basic understanding of GAAP (Generally Accepted Accounting Principles) and general ledger functions. * Proficiency in Excel and accounting software (e.g., Intacct, QuickBooks, NetSuite, SAP, or similar). * Strong attention to detail, time management, and organizational skills. * Excellent verbal and written communication skills with the ability to work well with vendors, staff, providers, and management. * Ability to maintain confidentiality and handle sensitive information responsibly. * Ability to work independently with limited supervision and prioritize tasks effectively. For a complete Accounts Payable Specialist job description, please see attached document or visit: https://olyortho.com [https://olyortho.com] and select Careers. *It is the policy of OOA to provide equal opportunity for employment to all individuals regardless of race, color, religion, sex, national origin, age, veteran status, marital status, political affiliation, disability, sexual orientation, or other status protected by local, state, or federal law. All applicants for employment are evaluated on the basis of education, training, experience, skill, aptitude, and other work-related factors. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Gabrielle Coviello, Recruiting Coordinator, careers@olyortho. com* [careers@olyortho.com.*]

Responsibilities

The Accounts Payable Specialist will be responsible for processing and verifying vendor invoices, purchase orders, and expense reports, ensuring timely payments, and serving as the primary contact for vendor inquiries. Key duties also include reconciling vendor statements, monitoring credits, supporting 1099 reporting, and assisting with month and year-end closing activities.