Accounts Payable Specialist at PCI Aviation

San Antonio, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

57200.0

Posted On

28 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Review, Data Analysis, Reconciliation, Vendor Coordination, Payment Processing, Financial Record Keeping, Audit Support, Compliance, Process Improvement, Microsoft Excel, Deltek Costpoint, ERP Systems, FAR Compliance, DFARS Compliance, Time Management, Communication

Industry

Aviation and Aerospace Component Manufacturing

Description

Job Title Accounts Payable Specialist Job Classification Exempt Level Position Job Summary The Accounts Payable Specialist supports the execution of financial operations in support of the accounts payable team and company contracts. This role is responsible for reviewing and validating vendor invoices, performing data analysis and reconciliation activities, and ensuring compliance with contractual, regulatory, and internal requirements. The Accounts Payable Specialist coordinates with vendors, program teams, and internal stakeholders to resolve discrepancies, maintain accurate financial records, and support timely payment processing. This position contributes to the integrity and efficiency of accounts payable operations by maintaining organized documentation and supporting audit and reporting requirements. Duties and Responsibilities * Review and validate incoming invoices for accuracy, completeness, and compliance with contractual and internal requirements * Track and manage invoice and payment status using internal systems, ensuring visibility and timely processing * Coordinate vendor setup and maintenance activities within company financial systems, ensuring accurate and complete vendor records * Support the preparation, review, and verification of payment vouchers and supporting documentation * Perform reconciliation activities for company-issued payment methods, identifying and resolving discrepancies * Maintain organized and audit-ready records for invoices, vendor documentation, approvals, and payment history * Collaborate with internal departments to investigate and resolve invoice discrepancies, missing information, or processing issues * Support audit requests and reporting requirements by providing accurate and complete financial documentation * Contribute to process improvement initiatives by identifying inefficiencies and supporting updates to procedures and documentation * Assist in ensuring compliance with company policies, government regulations, and contractual requirements * Perform additional finance or program-related responsibilities as assigned Qualifications * High school diploma or equivalent required; associate or bachelor’s degree in Accounting, Finance, Business, or a related field preferred * 1–3 years of experience in accounts payable, finance, accounting support, or a related administrative/financial role * Strong attention to detail with the ability to review, validate, and reconcile financial data accurately * Proficiency in Microsoft Office Suite, with demonstrated experience using Excel for data tracking, analysis, and reporting * Ability to analyze information, identify discrepancies, and support resolution efforts in a timely manner * Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines * Effective written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders * Familiarity with FAR/DFARS compliance requirements * Experience with Deltek Costpoint or similar ERP/accounting systems * Demonstrated ability to support process improvements or contribute to increased efficiency in financial workflows * Experience working with invoice processing, vendor coordination, or financial tracking systems * Ability to interpret and apply policies, procedures, and contractual requirements in day-to-day tasks Security Requirements If required, must be able to obtain and maintain a security clearance at the contract required level. U.S. Citizenship is required for clearance. Travel Travel not required. Physical Requirements * Work in office environments with standard computing equipment * Sit or stand for extended periods and use a computer for prolonged durations * Lift or move items up to 20 pounds occasionally * Perform routine movements such as bending, kneeling, or reaching when needed

Responsibilities

This role supports financial operations by reviewing and validating vendor invoices, performing data analysis, and ensuring compliance with contractual and regulatory requirements. The specialist coordinates with vendors and internal teams to resolve discrepancies and maintain accurate financial records for timely payment processing.